Hands-On Controller: Finance, HR & Operations Lead

Back to Basics Learning Dynamics; Philadelphia (Philadelphia County); On-site; USD 85,000 - 110,000; Full time

Job summary

Back to Basics Learning Dynamics in Wilmington, DE is seeking a hands-on Controller to serve as the financial and operational backbone of our education and language services company. This in-person role covers finance, payroll, HR support, compliance, and vendor management.

The candidate thrives on variety, takes ownership, and helps us maintain strong controls, accurate reporting, and smooth day-to-day operations across multiple business lines.

Qualifications

• 5+ years of bookkeeping, payroll, and/or office management experience.
• Proficient in Excel and QuickBooks Online; payroll platform experience (Paychex preferred).
• Comfortable using AI tools in daily work and have problem solving skills.
• Knowledge of multi-state business filings, 1099s, and W-2 processing.
• Experience administering employee benefits and 401(k) plans.

Responsibilities

• Manage monthly billing/invoicing and collections across multiple business lines.
• Handle cash management, banking, and reconciliations.
• Oversee accounts payable, vendor compliance, and 1099 prep.
• Track contracts, POs, and corporate governance records.
• Run payroll (26 cycles/year), benefits administration, and 401(k) compliance.
• Manage hiring, onboarding, and HR administration.
• Prepare monthly financial reports (P&L, balance sheet, cash flow).
• Handle tax filings, multi-state compliance, and CPA coordination.
• Maintain insurance coverage, fixed assets, and facility safety compliance.

Skills

Bookkeeping

Payroll management

Office administration

Financial reporting

Tools

Excel

QuickBooks Online

Paychex

Job description

Back to Basics Learning Dynamics in Wilmington, DE is seeking a hands-on Controller to serve as the financial and operational backbone of our education and language services company. This in-person role covers finance, payroll, HR support, compliance, and vendor management.

The candidate thrives on variety, takes ownership, and helps us maintain strong controls, accurate reporting, and smooth day-to-day operations across multiple business lines.