Controller & Operations Lead — Finance, HR, Compliance

Back to Basics Learning Dynamics; West Chester (Chester County); On-site; USD 85,000 - 110,000; Full time

Job summary

Back to Basics Learning Dynamics, based in Wilmington, DE, seeks a Controller to serve as the financial and operational backbone. This hands-on role covers finance, payroll, HR, compliance, and vendor management in a small, family‑oriented environment.

The successful candidate will manage billing, cash flow, GAAP reporting, and multi-state filings, while leading HR tasks and ensuring compliance across all offices.

Qualifications

• 5+ years of bookkeeping, payroll, and/or office management experience.
• Proficiency in Excel and QuickBooks Online; payroll platform experience (Paychex preferred).
• Comfortable using AI tools in daily work; problem-solving skills are important.
• Knowledge of multi-state business filings, 1099s, and W-2 processing.
• Experience administering employee benefits and 401(k) plans.

Responsibilities

• Manage monthly billing/invoicing and collections across multiple business lines
• Handle cash management, banking, and reconciliations
• Oversee accounts payable, vendor compliance, and 1099 prep
• Track contracts, POs, and corporate governance records
• Run payroll (26 cycles/year), benefits administration, and 401(k) compliance
• Manage hiring, onboarding, and HR administration
• Prepare monthly financial reports (P&L, balance sheet, cash flow)
• Handle tax filings, multi-state compliance, and CPA coordination
• Maintain insurance coverage, fixed assets, and facility safety compliance

Skills

Bookkeeping

Payroll

Office management

Tools

Excel

QuickBooks Online

Paychex

Job description

Back to Basics Learning Dynamics, based in Wilmington, DE, seeks a Controller to serve as the financial and operational backbone. This hands-on role covers finance, payroll, HR, compliance, and vendor management in a small, family‑oriented environment.

The successful candidate will manage billing, cash flow, GAAP reporting, and multi-state filings, while leading HR tasks and ensuring compliance across all offices.