Business Operations & Finance Manager

Back to Basics Learning Dynamics; Philadelphia (Philadelphia County); On-site; USD 80,000 - 120,000; Full time

Job summary

Back to Basics Learning Dynamics in Wilmington, DE seeks a highly organized Controller to be the financial and operational backbone of the growing education and language services company. This in-person, full-time role spans finance, payroll, some HR, compliance, and vendor management, with ownership of day-to-day operations.

You will manage monthly billing and collections, cash flow, accounts payable, and 1099 prep; track contracts and POs; run payroll for 26 cycles a year; administer benefits

Qualifications

• 5+ years of bookkeeping, payroll, or office management experience.
• Proficiency in Excel and QuickBooks Online; payroll platform experience (Paychex preferred).
• Comfort using AI tools in daily work and problem-solving skills.
• Knowledge of multi-state filings, 1099s, and W-2 processing.
• Experience administering employee benefits and 401(k) plans.

Responsibilities

• Manage monthly billing, invoicing, and collections.
• Handle cash management, banking, and reconciliations.
• Oversee accounts payable, vendor compliance, and 1099 prep.
• Track contracts, POs, and governance records.
• Run payroll (26 cycles/year), benefits administration, and 401(k) compliance.
• Manage hiring, onboarding, and HR administration.
• Prepare monthly financial reports (P&L, balance sheet, cash flow).
• Handle tax filings, multi-state compliance, and CPA coordination.
• Maintain insurance coverage, fixed assets, and facility safety compliance.

Skills

Bookkeeping

Payroll

Office management

Problem solving

Tools

QuickBooks Online

Paychex

Job description

Full-time | In-office
Wilmington, DE

We're seeking a highly organized Controller to serve as the financial and operational backbone of a growing education and language services company. This generalist role covers finance, payroll, some HR, compliance, and vendor management — ideal for someone who thrives on variety and ownership. This is an in-person job based in Wilmington, DE, on Augustine Cutoff. We are a small business with a family atmosphere that cares about its employees and work-life balance.

Key Responsibilities:

• Manage monthly billing/invoicing and collections across multiple business lines

• Handle cash management, banking, and reconciliations

• Oversee accounts payable, vendor compliance, and 1099 prep

• Track contracts, POs, and corporate governance records

• Run payroll (26 cycles/year), benefits administration, and 401(k) compliance

• Manage hiring, onboarding, and HR administration

• Prepare monthly financial reports (P&L, balance sheet, cash flow)

• Handle tax filings, multi-state compliance, and CPA coordination

• Maintain insurance coverage, fixed assets, and facility safety compliance

Requirements:

• 5+ years of bookkeeping, payroll, and/or office management experience

• Proficiency in Excel and QuickBooks Online; payroll platform experience (Paychex preferred)

• Comfortable using AI tools in daily work and have problem solving skills

• Knowledge of multi-state business filings, 1099s, and W-2 processing

• Experience administering employee benefits and 401(k) plans

This is a hands-on role for someone who wants real ownership of a company's day-to-day operations and finances.

Back to Basics Learning Dynamics is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training.