Business Operations & Finance Manager

Back to Basics Learning Dynamics; West Chester (Chester County); On-site; USD 70,000 - 100,000; Full time

Job summary

Back to Basics Learning Dynamics is seeking a highly organized Controller to serve as the financial and operational backbone of our growing education and language services organization. This hands-on role covers finance, payroll, HR administration, compliance, and vendor management, offering ownership in day-to-day operations.

The right candidate thrives on variety and balance, coordinating across multi-state filings, 1099s, W-2 processing, and 401(k) plan administration while maintaining strong

Qualifications

• 5+ years of bookkeeping, payroll, and/or office management experience.
• Proficiency in Excel and QuickBooks Online; payroll platform experience (Paychex preferred).
• Comfortable using AI tools in daily work; problem-solving skills are important.
• Knowledge of multi-state business filings, 1099s, and W-2 processing.
• Experience administering employee benefits and 401(k) plans.

Responsibilities

• Manage monthly billing/invoicing and collections across multiple business lines.
• Handle cash management, banking, and reconciliations.
• Oversee accounts payable, vendor compliance, and 1099 prep.
• Track contracts, POs, and corporate governance records.
• Run payroll (26 cycles/year), benefits administration, and 401(k) compliance.
• Manage hiring, onboarding, and HR administration.
• Prepare monthly financial reports (P&L, balance sheet, cash flow).
• Handle tax filings, multi-state compliance, and CPA coordination.
• Maintain insurance coverage, fixed assets, and facility safety compliance.

Skills

Bookkeeping

Payroll processing

Office administration

AI tool usage

Tools

Excel

QuickBooks Online

Paychex

Job description

Full-time | In-office
Wilmington, DE

We're seeking a highly organized Controller to serve as the financial and operational backbone of a growing education and language services company. This generalist role covers finance, payroll, some HR, compliance, and vendor management — ideal for someone who thrives on variety and ownership. The office is based in Wilmington, DE, on Augustine Cutoff. We are a small business with a family atmosphere that cares about its employees and work-life balance.

Key Responsibilities:

• Manage monthly billing/invoicing and collections across multiple business lines

• Handle cash management, banking, and reconciliations

• Oversee accounts payable, vendor compliance, and 1099 prep

• Track contracts, POs, and corporate governance records

• Run payroll (26 cycles/year), benefits administration, and 401(k) compliance

• Manage hiring, onboarding, and HR administration

• Prepare monthly financial reports (P&L, balance sheet, cash flow)

• Handle tax filings, multi-state compliance, and CPA coordination

• Maintain insurance coverage, fixed assets, and facility safety compliance
  

Requirements:

• 5+ years of bookkeeping, payroll, and/or office management experience

• Proficiency in Excel and QuickBooks Online; payroll platform experience (Paychex preferred)

• Comfortable using AI tools in daily work; problem-solving skills are important

• Knowledge of multi-state business filings, 1099s, and W-2 processing

• Experience administering employee benefits and 401(k) plans

This is a hands-on role for someone who wants real ownership of a company's day-to-day operations and finances.

Back to Basics Learning Dynamics is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training.