Hands-On Controller & Operations Lead

Back-to-Basics-Learning-Dynamics-; West Chester (Chester County); On-site; USD 90,000 - 120,000; Full time

Job summary

Back to Basics Learning Dynamics is seeking a highly organized Controller to serve as the financial and operational backbone of our education and language services company. This hands-on role covers finance, payroll, HR, compliance, and vendor management, with the Wilmington, DE office as base.

You will manage billing, cash flow, accounts payable, payroll across 26 cycles, benefits and 401(k) compliance, contracts, and monthly close.

Qualifications

• 5+ years of bookkeeping, payroll, and/or office management experience.
• Proficiency in Excel and QuickBooks Online; payroll platform experience (Paychex preferred).
• Comfortable using AI tools in daily work; problem-solving skills are important.
• Knowledge of multi-state business filings, 1099s, and W-2 processing.
• Experience administering employee benefits and 401(k) plans.

Responsibilities

• Manage monthly billing/invoicing and collections across multiple business lines.
• Handle cash management, banking, and reconciliations.
• Oversee accounts payable, vendor compliance, and 1099 prep.
• Track contracts, POs, and corporate governance records.
• Run payroll (26 cycles/year), benefits administration, and 401(k) compliance.
• Manage hiring, onboarding, and HR administration.
• Prepare monthly financial reports (P&L, balance sheet, cash flow).
• Handle tax filings, multi-state compliance, and CPA coordination.
• Maintain insurance coverage, fixed assets, and facility safety compliance.

Skills

Excel

QuickBooks Online

Payroll platform (Paychex)

Education

5+ years bookkeeping/payroll/office management experience

Tools

Paychex

Job description

Back to Basics Learning Dynamics is seeking a highly organized Controller to serve as the financial and operational backbone of our education and language services company. This hands-on role covers finance, payroll, HR, compliance, and vendor management, with the Wilmington, DE office as base.

You will manage billing, cash flow, accounts payable, payroll across 26 cycles, benefits and 401(k) compliance, contracts, and monthly close.