In-Office Construction Project Coordinator & Central Hub

Kelly Interiors LLC; Secaucus (NJ); On-site; USD 50,000 - 70,000; Full time

Job summary

Kelly Interiors LLC in Secaucus, NJ is seeking a Construction Project Coordinator / Office Manager to join our small team. The role involves managing project documentation, coordinating with clients and subcontractors, handling invoicing, and supporting daily office operations.

You will work directly with the owner, require strong organization, attention to detail, and the ability to multitask across projects.

Qualifications

• Experience in a general contractor’s or construction subcontractor’s office.
• Ability to read construction drawings and assist with estimating.
• Experience with invoicing, subcontractor quotes, and proposal preparation.
• Strong Excel, computer, and written communication skills.
• Procore experience a plus.

Responsibilities

• Set up and maintain project documentation, including contracts, subcontracts, purchase orders, drawing iterations, and change orders.
• Prepare and send client invoices, track payments, and follow up on outstanding balances.
• Read construction drawings and specifications to identify project scope.
• Request pricing from subcontractors and suppliers, follow up on quotes, and compare costs and exclusions.
• Prepare quantity takeoffs, estimate worksheets, and draft proposals for the owner’s final review and approval.
• Prepare and track change orders.
• Track building permits.
• Coordinate with clients, subcontractors, suppliers, and project managers.
• Maintain project files, contracts, insurance certificates, business licenses and other documentation.
• Assist with daily office operations and scheduling.

Skills

Read drawings

Invoicing

Excel

Procore

Written communication

Multitasking

Education

High school diploma

Associate degree in Construction or Admin (preferred)

Tools

Procore

Excel

Job description

Kelly Interiors LLC in Secaucus, NJ is seeking a Construction Project Coordinator / Office Manager to join our small team. The role involves managing project documentation, coordinating with clients and subcontractors, handling invoicing, and supporting daily office operations.

You will work directly with the owner, require strong organization, attention to detail, and the ability to multitask across projects.