Construction Project Coordinator & Office Hub (In-Office)

Kelly Interiors LLC; Secaucus (NJ); On-site; USD 55,000 - 85,000; Full time

Job summary

Kelly Interiors LLC in Secaucus, NJ, is seeking a Construction Project Coordinator / Office Manager to support the owner. This full-time, in-office role handles project administration, invoicing, and coordination with clients, subs, and suppliers.

Responsibilities include preparing invoices, reading drawings, estimating, tracking permits, and maintaining documentation. The ideal candidate reads drawings, maintains schedules, and thrives in a small contractor setting.

Qualifications

• Previous experience in a general contractor’s or construction subcontractor’s office.
• Ability to read construction drawings and assist with estimating.
• Experience with invoicing, subcontractor quotes, and proposal preparation.
• Strong Excel, computer, and written communication skills.
• Procore experience a plus.
• Strong attention to detail and ability to manage several projects and deadlines.
• NYC and New Jersey renovation experience preferred.
• Ability to reliably commute to our team.
• Serving as the central hub: When field crews need an answer, clients need a status update, or management needs organized documentation, you are the connection point.

Responsibilities

• Set up and maintain project documentation, including contracts, subcontracts, purchase orders, drawing iterations, and change orders.
• Prepare and send client invoices, track payments, and follow up on outstanding balances.
• Read construction drawings and specifications to identify project scope.
• Request pricing from subcontractors and suppliers, follow up on quotes, and compare costs and exclusions.
• Prepare quantity takeoffs, estimate worksheets, and draft proposals for the owner’s final review and approval.
• Prepare and track change orders.
• Track building permits.
• Coordinate with clients, subcontractors, suppliers, and project managers.
• Maintain project files, contracts, insurance certificates, business licenses and other documentation.
• A lot of multi-tasking and problem-solving: You will frequently switch between answering subcontractors’ queries, questions about material deliveries or drawing approvals, and processing accounts.
• Support daily office operations and scheduling.

Skills

Excel

Written communication

Reading drawings

Multitasking

Attention to detail

Project coordination

Tools

Procore

Job description

Kelly Interiors LLC in Secaucus, NJ, is seeking a Construction Project Coordinator / Office Manager to support the owner. This full-time, in-office role handles project administration, invoicing, and coordination with clients, subs, and suppliers.

Responsibilities include preparing invoices, reading drawings, estimating, tracking permits, and maintaining documentation. The ideal candidate reads drawings, maintains schedules, and thrives in a small contractor setting.