In-Office Bookkeeper: AR/AP, Billing & Collections

Onplace Llc; Sarasota (FL); Vor Ort; USD 50.000 - 61.000; Vollzeit

Benefits dieser Stelle

Health, dental, vision coverage

PTO and holidays

401(k) eligibility

Professional development support

Zusammenfassung

OnPlace Collective is seeking a meticulous Bookkeeper for its Administration & Financial Operations team. This in-person role will own AR, AP and collections, ensuring accurate client invoicing, timely vendor payments, and clean month-end close.

You will reconcile prebilled work, maintain client records, and drive process improvements to close billing gaps. Strong QuickBooks Online and Excel skills are essential, with 3–5 years of bookkeeping experience.

Qualifikationen

• 3–5 years of bookkeeping or staff accounting experience with hands-on AR, AP and collections work.
• Working proficiency in QuickBooks Online.
• Direct experience following up with clients on past-due balances by phone and email.
• Experience reconciling invoices to contracts or complex billing (prebilled, retainer-based, milestone-based or recurring).
• Strong Excel skills for reconciliations and aging analysis.
• Comfort working with payment terms, NET cycles and vendor relationships.
• Clear, kind, responsive communication.

Aufgaben

• Billing accuracy and revenue capture: verify contracts/scopes and ensure every billable service is invoiced.
• Identify unbilled, underbilled or incorrectly billed work and provide details to correct.
• Maintain current customer records, payment terms and billing information by entity and client type.
• Reconcile prebilled invoices and backlog; report progress weekly to Staff Accountant.
• Recommend changes to close billing gaps and prevent reoccurrence.
• Generate and send client invoices across divisions on schedules.
• Own the AR aging and follow up on past-due accounts until paid or resolved.
• Contact clients about overdue balances and document collections activity.
• Process vendor invoices with proper approvals and NET-term scheduling.
• Reconcile vendor statements monthly and maintain clean vendor files.
• Support month-end close and bank reconciliations as assigned; code in QuickBooks Online consistently.
• Maintain organized, audit-ready records and supporting documentation.

Kenntnisse

QuickBooks Online

Excel

AR/AP and Collections

Billing reconciliation

Client follow-up

Communication

Ausbildung

Accounting degree or equivalent experience

Tools

Expensify

Ramp

Jobbeschreibung

OnPlace Collective is seeking a meticulous Bookkeeper for its Administration & Financial Operations team. This in-person role will own AR, AP and collections, ensuring accurate client invoicing, timely vendor payments, and clean month-end close.

You will reconcile prebilled work, maintain client records, and drive process improvements to close billing gaps. Strong QuickBooks Online and Excel skills are essential, with 3–5 years of bookkeeping experience.