Import Export coordinator

SGS Consulting; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

SGS Consulting in Nashville seeks an Import/Export Specialist to thoroughly examine documents, validate accuracy, and ensure compliance with regulatory standards while facilitating customs clearance through brokerage or self-brokerage.

You will determine tariff codes, coordinate with vendors, brokers, and freight forwarders, resolve discrepancies, audit invoices, maintain audit-ready records, and prepare reports to support internal and external audits.

Qualifications

• Bachelor’s degree in a related field is required.
• Experience with import/export and customs procedures preferred.
• Strong analytical and problem-solving capabilities.
• Ability to communicate clearly with internal teams and external partners.

Responsibilities

• Thoroughly examine and validate import documents for accuracy and regulatory compliance.
• Facilitate customs clearance through brokerage or self-brokerage processes.
• Determine tariff codes for correct product classification and compliance.
• Collaborate with cross-functional teams to drive process improvements.
• Coordinate import/export activities with vendors, brokers, and freight forwarders.
• Resolve discrepancies during customs clearance and audit vendor invoices.
• Perform data entry and maintain records for audit readiness.
• Prepare reports and assist during internal and external audits.

Skills

Relationship building

Research & analysis

Problem solving

Attention to detail

Communication

Customer service

Organizational skills

Multi-tasking

MS Office

ERP systems

Supply chain software

Education

Bachelor's degree in supply chain management or related field

Tools

MS Office

ERP

Supply chain software

Job description

Job Responsibilities

• Thoroughly examine and validate import documents to ensure accuracy and compliance with regulatory standards.
• Facilitate customs clearance procedures, either through brokerage services or self-brokerage protocols.
• Determine appropriate tariff codes for imported products to ensure correct classification and regulation compliance.
• Collaborate with cross-functional teams to address challenges and contribute to continuous process improvement.
• Undertake additional duties as assigned, demonstrating flexibility and adaptability to evolving role requirements.
• Coordinating all related import and export functions with third-party service providers. This includes direct communication with vendors, custom brokers, and freight forwarders.
• Resolve issues and discrepancies during the customs clearance process.
• Prepare and process timely submission of commercial documentation to customs brokers for import & export shipments.
• Verify the accuracy of all freight documentation.
• Identify and resolve documentation issues promptly.
• Audit vendor invoices for payment.
• Resolve billing issues as required.
• Data entry in system for visibility and tracking.
• Maintain records of import/export activities and documents to ensure audit compliance.
• Prepare and analyze reports as required.
• Provide support during internal and external audits.

Skills

• Strong relationship-building skills.
• Proficient in research, analysis, and problem-solving.
• Detail-oriented and logical individual capable of making objective business decisions in a fast-paced environment.
• Excellent verbal and written communication skills, with strong listening abilities.
• Customer service-oriented with a keen sense of priority and purpose.
• Organized, strong detail orientation, and accurate system data entry.
• Proficiency in prioritizing tasks and managing conflicting deadlines.
• Ability to meet changing priorities and multitask in a fast-paced, deadline-driven environment.
• Strong analytical skills and ability to solve problems.
• Thorough understanding and working knowledge of customs regulatory import/export requirements.
• Must be a self-starter with a sense of urgency.
• Proficiencies with MS Office products, ERP, and supply chain software systems.

Education/Experience

Bachelor’s degree in supply chain management, Business Operations, International Business, or a related field.