Impactful Programs & Office Coordinator

Family Services Inc; City of Poughkeepsie (NY); On-site; USD 26,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

403(b) retirement plan with employer 5

Paid vacation, holidays, sick and 4%al

Compassionate Leave Program

Group life and long-term disability

Aflac supplemental insurance

EAP

Pet insurance

Job summary

Family Services, Inc. in Poughkeepsie, NY is seeking an Office Manager to provide essential administrative and program support for the Dutchess County and Orange County Family Education Programs and Youth Services.

The role requires coordinating calendars, handling reception, managing supplies, and ensuring accurate recordkeeping and reporting to the Director of Family Support Services. The successful candidate will have an associate degree with office experience or a high school diploma with

Qualifications

• Associate’s degree with 1 year of full-time general office work experience OR
• High school diploma or GED with 2 years of full-time general and administrative office work experience

Responsibilities

• Act as a knowledgeable resource for a specific program, independently performing associated work.
• Adapt to changes in regulations and modify existing systems related to office paperwork processing.
• Communicate with staff, vendors, and the public regarding program events and changes.
• Monitor activity and oversee supply and equipment purchases within budgets.
• Utilize software packages for word processing, spreadsheets, and database management.
• Implement supervisory practices such as scheduling, organizing workflow, and problem-solving.
• Operate office equipment accurately and efficiently.
• Carry out daily program functions independently.
• Assist in onboarding new staff and introduce office procedures and program processes.
• Foster collaborative relationships with vendors, property managers, maintenance staff, and community partners.

Skills

Computer literacy

Strategic thinking

Organizational skills

Client focused

Time management

Communication skills

Innovative thinker and solution‑or‑or

Sound judgement

Education

Associate’s degree + 1 year of general office work experience

High school diploma + 2 years of general/administrative office work

Tools

Word processing software

Spreadsheets

Database management

Job description

Family Services, Inc. in Poughkeepsie, NY is seeking an Office Manager to provide essential administrative and program support for the Dutchess County and Orange County Family Education Programs and Youth Services.

The role requires coordinating calendars, handling reception, managing supplies, and ensuring accurate recordkeeping and reporting to the Director of Family Support Services. The successful candidate will have an associate degree with office experience or a high school diploma with