Impactful Program Admin Coordinator — Flexible Nonprofit

Interfaith Community Services; Escondido (CA); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holidays

Flexible Work Schedules

Medical, Dental, Vision Insurance

AD&D / Group Life Insurance

401(k) Matching

Tuition Reimbursement

Job summary

Interfaith Community Services in Escondido is seeking an Program Administrative Coordinator to provide clerical coordination, data entry, scheduling, and records management for the Recuperative Care Program. You will support the Program Manager and staff by producing accurate documentation, coordinating administrative tasks, and ensuring timely follow-up by leadership.

The role requires a high school diploma, experience in administrative support, and proficiency with data entry and EHR systems.

Qualifications

• Requires a high school diploma or equivalent.
• Experience with data entry, recordkeeping, and maintaining accurate information preferred.
• 1+ years of administrative, clerical, or program support experience in healthcare or social services.
• Bilingual Spanish/English preferred.
• CPR/BLS/First Aid certificates to be completed within three months of hire.

Responsibilities

• Coordinate daily administrative operations for the Recuperative Care Program.
• Maintain and file client records accurately and in compliance with standards.
• Enter data into EHR systems and other databases.
• Prepare reports, audits, and operational initiatives as assigned.
• Develop dashboards and tracking tools for program metrics.
• Support grants, contracts, and regulatory reporting with data.
• Ensure confidentiality and PHI protection per HIPAA policies.
• Provide professional customer service to clients and referral partners.

Skills

Organizational skills

Time management

Attention to detail

Written and verbal communication

Customer service

Multitasking

Records management

Data interpretation

Confidentiality

Microsoft Office (Word, Excel, Outlook

Education

High school diploma or equivalent

Tools

EHR systems

Job description

Interfaith Community Services in Escondido is seeking an Program Administrative Coordinator to provide clerical coordination, data entry, scheduling, and records management for the Recuperative Care Program. You will support the Program Manager and staff by producing accurate documentation, coordinating administrative tasks, and ensuring timely follow-up by leadership.

The role requires a high school diploma, experience in administrative support, and proficiency with data entry and EHR systems.