Impactful Finance & Admin Coordinator

Little Sisters of the Poor Baltimore, Inc. (operating St. Martin’s Home); Indianapolis (IN); On-site; USD 48,000 - 62,000; Full time

Job summary

St. Martin’s Home in Indianapolis, IN, operated by Little Sisters of the Poor Baltimore, Inc., is hiring a Business Office Coordinator.

The role focuses on accurate financial operations, accounts payable, vendor management and regulatory reporting within a faith-based community. The ideal candidate brings an Associate degree in accounting or related field and 3–5 years of office experience, with strong numerical and communication skills.

Qualifications

• Associate degree in Accounting, Business, or related field.
• 3–5 years of experience in an office environment.
• Strong attention to detail and a love of working with numbers.
• Ability to work independently with minimal supervision; self-motivated, organized and proactive.
• Excellent verbal and written communication skills.
• Handles financial records with discretion, honesty, and respect for confidentiality.

Responsibilities

• Assist with counting receipts and preparing bank deposits.
• Assist with credit card purchases and monthly statement reconciliations.
• Maintain petty cash and serve as back-up for Residents’ petty cash.
• Assist with procurement of goods and services.
• Manage vendor receiving documentation and enter data into the financial system.
• Support Mother Superior during vendor payment approval processes.
• Assist with accounts receivable tasks as needed.
• Maintain inventory of all office supplies.
• Coordinate and complete regulatory reports, including surveys and cost reports.
• Serve as liaison for copier maintenance and service.
• Manage bank account administration, including updating authorized signers.
• Assist Mother Superior with correspondence.
• Maintain administrative and financial files, including archives.
• Make occasional post office runs

Skills

Attention to detail

Communication skills

Discretion

Self-motivated

Organized

Education

Associate degree in Accounting, Business, or related field

Job description

St. Martin’s Home in Indianapolis, IN, operated by Little Sisters of the Poor Baltimore, Inc., is hiring a Business Office Coordinator.

The role focuses on accurate financial operations, accounts payable, vendor management and regulatory reporting within a faith-based community. The ideal candidate brings an Associate degree in accounting or related field and 3–5 years of office experience, with strong numerical and communication skills.