Business Office Coordinator

Little Sisters of the Poor Baltimore, Inc. (operating St. Martin’s Home); Indianapolis (IN); On-site; USD 48,000 - 62,000; Full time

Job summary

St. Martin’s Home in Indianapolis, IN, operated by Little Sisters of the Poor Baltimore, Inc., is hiring a Business Office Coordinator.

The role focuses on accurate financial operations, accounts payable, vendor management and regulatory reporting within a faith-based community. The ideal candidate brings an Associate degree in accounting or related field and 3–5 years of office experience, with strong numerical and communication skills.

Qualifications

• Associate degree in Accounting, Business, or related field.
• 3–5 years of experience in an office environment.
• Strong attention to detail and a love of working with numbers.
• Ability to work independently with minimal supervision; self-motivated, organized and proactive.
• Excellent verbal and written communication skills.
• Handles financial records with discretion, honesty, and respect for confidentiality.

Responsibilities

• Assist with counting receipts and preparing bank deposits.
• Assist with credit card purchases and monthly statement reconciliations.
• Maintain petty cash and serve as back-up for Residents’ petty cash.
• Assist with procurement of goods and services.
• Manage vendor receiving documentation and enter data into the financial system.
• Support Mother Superior during vendor payment approval processes.
• Assist with accounts receivable tasks as needed.
• Maintain inventory of all office supplies.
• Coordinate and complete regulatory reports, including surveys and cost reports.
• Serve as liaison for copier maintenance and service.
• Manage bank account administration, including updating authorized signers.
• Assist Mother Superior with correspondence.
• Maintain administrative and financial files, including archives.
• Make occasional post office runs

Skills

Attention to detail

Communication skills

Discretion

Self-motivated

Organized

Education

Associate degree in Accounting, Business, or related field

Job description

Perhaps you are seeking new challenges in your current position.

Maybe you are exploring the range of career opportunities available in the field of geriatrics.

You might be remembering the gentle smile and embrace you received from an elderly relative or neighbor and feel called to continue your service in loving memory of them.

Whatever your reason, we are certainly glad you found us!

A Snapshot of Our Home

The first thing you will discover at St. Martin’s is our charming home-like atmosphere and the friendly way the Residents, Little Sisters, employees and volunteers share their lives.

With the Little Sisters serving as our role models, we perform our daily duties in a spirit of “servant-leadership.”

We take our cue from the Little Sisters as they render exceptional “person-centered” care, ensuring that each Resident’s physical, cognitive, social, and spiritual needs are met.

Answer the Call

If the above description of our Home and daily life sounds appealing to you, St. Martin’s Home may represent an opportunity of a lifetime. You will be surrounded by everyday heroes with quiet, unassuming professionalism, infectious optimism and genuine love for our Residents.

We will give your resume careful consideration and contact you immediately should an opportunity be available for which you qualify.

Our Residents deserve exceptional care. You may be just the person we are looking for!

Position: Business Office Coordinator

Location: Indianapolis, IN

Job Id:2476

# of Openings:1

Join Our Mission

At Saint Augustine Home in Indianapolis, the Little Sisters of the Poor mission is simple yet profound: to care for the elderly poor with love, respect, and dignity. Inspired by their foundress, Saint Jeanne Jugan, they strive to “make the elderly happy” through compassionate service and a family‑like environment. Lay staff are invited to share in this faith-based ministry.

We are seeking a Business Office Coordinator who can combine accuracy, honesty and a strong business knowledge to assure administrative and financial operations. This role is ideal for someone who loves details, communicates clearly, and appreciates meaningful work that promotes the mission of the Little Sisters of the Poor.

About the Role

The Business Office Coordinator supports the daily business functions of the Home, including accounts payable, audits, administrative coordination, vendor management, purchasing, local and state business compliance and regulatory reporting. This position works closely with the Little Sisters of the Poor and other lay personnel team members and plays a key role in maintaining smooth, compliant operations.

Responsibilities

• Assist with counting receipts and preparing bank deposits
• Assist with credit card purchases and monthly statement reconciliations
• Maintain petty cash and serve as back‑up for Residents’ petty cash
• Assist with procurement of goods and services
• Manage vendor receiving documentation and enter data into the financial system
• Support Mother Superior during vendor payment approval processes
• Assist with accounts receivable tasks as needed
• Maintain inventory of all office supplies
• Coordinate and complete regulatory reports, including surveys and cost reports
• Serve as liaison for copier maintenance and service
• Manage bank account administration, including updating authorized signers
• Assist Mother Superior with correspondence
• Maintain administrative and financial files, including archives
• Make occasional post office runs

Qualifications

• Associate degree in Accounting, Business, or related field
• 3–5 years of experience in an office environment
• Strong attention to detail and a love of working with numbers
• Ability to work independently with minimal supervisionSelf‑motivated, organized, and proactive
• Excellent verbal and written communication skills
• Handles financial records with discretion, honesty, and respect for confidentiality, in alignment with organizational values.

Little Sisters of the Poor Baltimore
St. Martin’s Home
601 Maiden Choice Lane
Baltimore, Maryland 21228-3630
Phone: [phone]
Fax: [phone]