Impactful Executive Assistant - Hybrid, Growth and Ops

PossAbility, LLC; Springfield (IL); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Paid time off

Professional Growth

Competitive salary

Flexible schedule

Parental leave

Job summary

PossAbility, LLC, located in Springfield, IL, seeks an experienced Executive Assistant to partner with the Agency Owner and keep daily operations running smoothly in a small-office setting.

The role requires 3+ years of administrative experience, healthcare/home care exposure, and proficiency with MS 365, Google Workspace, and QuickBooks. Hybrid work options are available, with emphasis on compassionate, client-centered service.

Qualifications

• Minimum 3+ years in administrative or office support.
• Healthcare/home care experience preferred.
• Strong organizational and communication skills.

Responsibilities

• Coordinate scheduling and travel logistics for the Owner and team.
• Provide office support to enable efficient operations and growth.
• Maintain confidential records and ensure regulatory compliance.
• Monitor financial transactions and keep accurate hour logs and documentation.
• Support program development and partner communications to advance agency goals.

Skills

Executive support

Communication skills

Multi-tasking

Attention to detail

HIPAA awareness

Education

High school diploma or GED

Associates or Bachelor's degree (preferred)

Tools

Microsoft 365

Google Workspace

QuickBooks

Job description

PossAbility, LLC, located in Springfield, IL, seeks an experienced Executive Assistant to partner with the Agency Owner and keep daily operations running smoothly in a small-office setting.

The role requires 3+ years of administrative experience, healthcare/home care exposure, and proficiency with MS 365, Google Workspace, and QuickBooks. Hybrid work options are available, with emphasis on compassionate, client-centered service.