Impactful Event Coordinator - Nonprofit & Donor Engagement

Children in Conflict; New York (NY); On-site; USD 62,000 - 75,000; Full time

Job summary

Children in Conflict in New York, NY is seeking an Event Coordinator to support the production team with pre-event planning and on-site execution. You will manage guest ticketing, RSVP tracking, seating, and donor registration, ensuring a smooth donor experience.

Collaborate with the philanthropy and events teams to coordinate vendors, contracts, invoices, and logistics. You will also assist with pre- and post-event communications, on-site registration, and volunteer coordination.

Qualifications

• 1–3 Years of Experience. Background in event coordination, administrative support, development operations, or hospitality management (non-profit/charity event experience is a major plus).
• Experience using donor management software or ticketing/event platforms.
• Highly proficient in Excel/Google Sheets (managing large attendee rosters, seating charts, and financial reconciliations).

Responsibilities

• Manage guest ticketing, RSVP tracking, seating arrangements, and donor registration systems.
• Coordinate vendor contracts, invoices, insurance certificates, and event supplies logistics.
• Assist with pre- and post-event communications with attendees, host committees, and sponsors.
• Support on-site event operations, registration desks, and volunteer assignments.
• Provide support for our Young Professionals Group. Help them plan networking events, social campaigns, and mixers to engage members and potential members.
• Manage "DIY" fundraisers from schools, retail partners, and independent supporters. Make it easy for people to raise money for us.
• Plan and run our presence at national endurance races. Be the main point of contact for our runners and walkers. Give them the tools, tips, and encouragement they need to reach their fundraising goals.

Skills

Excel/Sheets

Event coordination

Tools

Donor management software

Ticketing platforms

Job description

Children in Conflict in New York, NY is seeking an Event Coordinator to support the production team with pre-event planning and on-site execution. You will manage guest ticketing, RSVP tracking, seating, and donor registration, ensuring a smooth donor experience.

Collaborate with the philanthropy and events teams to coordinate vendors, contracts, invoices, and logistics. You will also assist with pre- and post-event communications, on-site registration, and volunteer coordination.