Special Events Coordinator - Donors, Logistics & Fundraising

City Harvest; New York (NY); On-site; USD 43,000 - 58,000; Full time

Benefits offered by this job

Full benefits

403(b) retirement

Mental health services

Life insurance

Job summary

City Harvest is seeking a Special Events Assistant to support the events team in Brooklyn, NY. This full-time professional role handles logistics, inventory, donor coordination, and onsite support at events including load-in, signage, and on-site fundraising activities.

The ideal candidate will have strong written and verbal communication, data management skills, and proficiency with Microsoft Office. You will thrive in a fast-paced nonprofit environment and help ensure the success of City

Qualifications

• Strong written and verbal communication skills and ability to comfortably speak to donors, partners, and volunteers via phone, email, and virtually.
• Data management & analysis skills
• Ability to interact positively with people from different backgrounds and of different ages in a public speaking context
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Publisher and Excel)
• Comfortable working in a warehouse environment
• Flexibility, resourcefulness and ability to implement creative solutions
• Ability to project manage multiple tasks simultaneously
• Strong attention to detail

Responsibilities

• Manage corporate credit card reporting and assist with management of internal budgeting systems for the Special Events team.
• Inventory and manage supplies for the Special Events Team.
• Support the Special Events team onsite at events by supporting with load-in, supplies, check-in, vendor coordination, onsite signage, and on-site fundraising including but not limited to auctions.
• Provide general administrative support across all special events in the lead-up to events.
• Manage External Relations Team updates for Special Events by compiling weekly report-outs.
• Provide necessary reporting and financial reconciliation for teams as well as general list management for events.
• Support events in City Harvest’s Venue, The Venue at City Harvest, by leading client tours, assisting with management of vendors onsite, routing contracts for approval and collecting necessary certificates of insurance.
• Provide support for City Harvest’s marathon team of 100 runners by attending onsite events, reconciling event financials, coordinating guest lists and runner forms.
• Support City Harvest donor cultivation events and auction fulfillment events.

Skills

Donor communication

Data management

Public speaking

Microsoft Office

Project management

Tools

Excel

PowerPoint

Outlook

Publisher

Job description

City Harvest is seeking a Special Events Assistant to support the events team in Brooklyn, NY. This full-time professional role handles logistics, inventory, donor coordination, and onsite support at events including load-in, signage, and on-site fundraising activities.

The ideal candidate will have strong written and verbal communication, data management skills, and proficiency with Microsoft Office. You will thrive in a fast-paced nonprofit environment and help ensure the success of City