Impactful Administrative Coordinator

Shirley Ryan AbilityLab; United States; On-site; USD 36,000 - 62,000; Full time

Job summary

Shirley Ryan AbilityLab is seeking an Administrative Coordinator to manage reception, data records, billing entries, and scheduling within the department. The role supports the organization’s commitment to patient care and operational excellence.

The position requires at least one year of college, several years of office experience, and strong Microsoft Office skills. Attention to detail, collaboration, and effective communication are essential in this role.

Qualifications

• Minimum 1 year of college or other equivalent post high school experience.
• Minimum 3 years of experience in a general office environment with gradually increasing responsibility.
• Proficiency in Microsoft applications: Outlook, Word, and Excel; basic PowerPoint.
• Proficiency in keyboarding skills and using common office equipment.
• Communication and interpersonal skills necessary to interact daily with internal/external customers.
• Advanced organizational skills to prioritize and complete tasks efficiently.
• Ability to collaborate effectively in a team setting to maximize quality of operations.

Responsibilities

• Perform reception activities including answering the phone and greeting internal/external customers, determining the nature of the need or request, securing appropriate resources, and following up to ensure needs are met.
• Perform record keeping and data file maintenance tasks such as gathering, sorting, and filing materials.
• Enter charges into billing system, processing direct billing forms, petty cash, travel and license renewal reimbursement requests.
• Monitor assigned expense accounts including tracking, investigating, reporting and resolving variances.
• Prepare forms, letters, correspondence, memos, presentations and other reports, including creating spreadsheets, tables, and databases.
• Monitor supplies, equipment, and forms, determining inventory levels, researching vendors, and tracking deliveries.
• Schedule meetings, appointments, conferences, and travel arrangements, coordinating materials and meeting logistics.
• Attend meetings and compose minutes.
• Perform all other duties assigned in the interest of Shirley Ryan AbilityLab.

Skills

Communication skills

Interpersonal skills

Organizational skills

Team collaboration

Education

1 year of college

Tools

Outlook

Word

Excel

PowerPoint

Job description

Shirley Ryan AbilityLab is seeking an Administrative Coordinator to manage reception, data records, billing entries, and scheduling within the department. The role supports the organization’s commitment to patient care and operational excellence.

The position requires at least one year of college, several years of office experience, and strong Microsoft Office skills. Attention to detail, collaboration, and effective communication are essential in this role.