Healthcare Administrative Coordinator: Scheduling & Records

Shirley-Ryan-Ability-La; Chicago (IL); On-site; USD 23,000 - 41,000; Full time

Benefits offered by this job

Benefits package

Equal opportunity employer

Job summary

Shirley Ryan AbilityLab is seeking an Administrative Coordinator to support a department with record keeping, billing entries, scheduling and supplies management. You will interact with internal and external customers, prepare reports and minutes, and help ensure efficient operations in a fast-paced clinical environment.

The role requires at least one year of college, three years in a general office setting, and proficient use of Outlook, Word, Excel, and basic PowerPoint.

Qualifications

• Minimum 1 year of college or other equivalent post high school experience.
• Minimum 3 years of experience in a general office environment with gradually increasing responsibility.
• Proficiency in Microsoft applications: intermediate Outlook, Word, and Excel; basic PowerPoint.
• Proficiency in keyboarding skills.
• Strong communication and interpersonal skills for internal/external customers.

Responsibilities

• Reception activities including answering the phone and greeting internal/external customers, determining the nature of the need and securing resources.
• Performs record keeping and data file maintenance; enters charges into billing system and handles petty cash, travel and license reimbursements.
• Monitors assigned expense accounts, tracks variances, prepares forms and reports, and composes correspondence and presentations.
• Monitors supplies and inventory levels, researches vendors, and coordinates deliveries.
• Schedules meetings, appointments, conferences, and travel; attends meetings and composes minutes.
• Performs other duties as assigned to support Shirley Ryan AbilityLab operations.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Communication skills

Time management

Teamwork

Education

Some college or post high school experience

Tools

Billing system

Multi-line phone system

Dictaphone

Job description

Shirley Ryan AbilityLab is seeking an Administrative Coordinator to support a department with record keeping, billing entries, scheduling and supplies management. You will interact with internal and external customers, prepare reports and minutes, and help ensure efficient operations in a fast-paced clinical environment.

The role requires at least one year of college, three years in a general office setting, and proficient use of Outlook, Word, Excel, and basic PowerPoint.