Administrative Coordinator: Scheduling, Billing and Office

Shirley Ryan AbilityLab; Chicago, Northern (IL, KY); Hybrid; USD 30,000 - 41,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

Shirley Ryan AbilityLab in Chicago, Illinois, is seeking an Administrative Coordinator to handle recordkeeping, data entry, billing, scheduling, and meeting logistics for the assigned department.

The ideal candidate will have at least one year of college or equivalent coursework, three years in a general office, and strong skills in Outlook, Word, Excel and PowerPoint, plus solid organizational and communication abilities and a collaborative mindset.

Qualifications

• Minimum one year of college or other equivalent post high school experience.
• Minimum three years of experience in a general office environment with increasing responsibility.
• Proficiency in Microsoft applications: Outlook, Word, Excel; basic PowerPoint.
• Excellent keyboarding and data entry skills; strong communication and interpersonal abilities.
• Ability to collaborate effectively in a team and provide high-level customer service.

Responsibilities

• Perform reception duties: answer phone, greet customers, determine needs, and secure resources.
• Manage record keeping and data file maintenance, including filing materials.
• Enter charges into billing system and process reimbursement requests.
• Monitor assigned expense accounts, track variances, investigate and resolve issues.
• Prepare forms, letters, memos, and reports with spreadsheets and databases.
• Schedule meetings, travel, and coordinate logistics; attend meetings and take minutes.
• Monitor supplies and equipment, manage inventory levels and vendor research.
• Perform additional duties as assigned to support operations.

Skills

Communication skills

Interpersonal skills

Organizational skills

Customer service

Education

Some college or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Keyboarding

Data entry

Job description

Shirley Ryan AbilityLab in Chicago, Illinois, is seeking an Administrative Coordinator to handle recordkeeping, data entry, billing, scheduling, and meeting logistics for the assigned department.

The ideal candidate will have at least one year of college or equivalent coursework, three years in a general office, and strong skills in Outlook, Word, Excel and PowerPoint, plus solid organizational and communication abilities and a collaborative mindset.