Impact Operations & Grants Assistant

Arabella Advisors; Durham (NC); Remote; USD 42,000 - 56,000; Full time

Job summary

Arabella Advisors seeks a detail-oriented Program Assistant to support a portfolio of fiscally sponsored nonprofit projects within the Managed Organizations team. You will handle administrative tasks, data maintenance, and collaboration across client-facing and internal teams.

Ideal candidates have a Bachelor’s or Associate’s degree, strong Microsoft 365 skills, and an interest in philanthropy and non-profit operations.

Qualifications

• Bachelor’s degree or Associate’s degree with at least one year of relevant internship/work experience preferred.
• High level of computer proficiency, particularly with the Microsoft 365 Office suite.
• Experience or interest in philanthropy, nonprofits, foundation operations and management.
• Position must be based in Durham, NC, Chicago, IL, or Washington, DC (remote environment due to COVID-19).

Responsibilities

• Provide administrative and operational support to a portfolio of fiscally sponsored charitable projects.
• Maintain up-to-date project data in Salesforce and other systems.
• Support project financial management: pull monthly reports, review vendor invoices, and process payments with proper coding.
• Assist with grant and contract management: RFP setup, due diligence, signatory process, drafting agreements, disbursement payments, reporting.

Skills

Microsoft 365 proficiency

Education

Bachelor’s or Associate’s degree

Tools

Salesforce

Job description

Arabella Advisors seeks a detail-oriented Program Assistant to support a portfolio of fiscally sponsored nonprofit projects within the Managed Organizations team. You will handle administrative tasks, data maintenance, and collaboration across client-facing and internal teams.

Ideal candidates have a Bachelor’s or Associate’s degree, strong Microsoft 365 skills, and an interest in philanthropy and non-profit operations.