Program Associate

Arabella Advisors; Durham (NC); On-site; USD 42,000 - 68,000; Full time

Job summary

Arabella Advisors seeks detail-oriented operations professionals to provide administrative and project management support for a diverse portfolio of nonprofit clients. The MO team coordinates fiscal sponsorship activities for public charities and collaborates with donors on grants and programs.

Applicants should be early in their career with interest in nonprofit operations, budgeting, HR, and technology, and will work closely with account managers and internal teams to ensure timely,

Qualifications

• Detail-oriented, early career operations professionals who will provide administrative and project management support to a diverse portfolio of nonprofit clients.
• Experience or exposure to non-profit compliance, budgeting/finance, human resources, technology, and project management is valued.

Responsibilities

• Serve as primary liaison between internal operational teams and fiscally sponsored nonprofit clients; ensure deliverables are completed timely and satisfactorily.
• Facilitate client meetings and escalate requests to relevant internal teams; gather guidance from account managers to solve issues.
• Maintain project management tools and trackers to monitor progress and keep stakeholders informed.
• Delegate project tasks based on junior teammates’ strengths and experience.
• Support financial management by pulling monthly reports, reviewing invoices, and coding payments.
• Support grant and contract management including drafting agreements and reviewing reports.
• Assist HR processes for employees of charitable projects and respond to benefits questions.
• Contribute to process improvements across departments.

Skills

Administrative support

Project coordination

Communication

Stakeholder management

Job description

Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work together across geographies on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation.

ABOUT THE POSITION

Detail-oriented, early career operations professionals who will provide administrative and project management support to a diverse portfolio of nonprofit clients

Program Associates on the Managed Organizations “MO” team provide critical, holistic operational support to Arabella’s fiscally sponsored nonprofit organizations, including the New Venture Fund, the Windward Fund, and the Hopewell Fund—all 501(c)(3) public charities—and the Sixteen Thirty Fund, a 501(c)(4). These managed organizations house new and innovative public interest projects and nonprofits -- many focused on conservation, global health, and civic engagement -- as well as coordinate collaborative initiatives between donors and administer grants programs. This type of structure is commonly referred to as fiscal sponsorship, and candidates are highly encouraged to research fiscal sponsorship prior to a first interview.

Managed Organizations team members are deeply passionate about the role that smooth, efficient back-office organizational operations play in achieving social impact. Our colleagues are experienced and skilled in areas like non-profit (c3) and (c4) compliance, budgeting and finance, human resources, technology, and project management.

With account manager support, serve as primary liaison between internal operational teams and a portfolio of fiscally sponsored nonprofit clients to ensure that deliverables are completed in a timely and satisfactory manner.

Facilitate client meetings, direct and elevate client requests to relevant internal teams, and solicit feedback and guidance from account managers to proactively solve complex issues.

Maintain project management tools and trackers to monitor progress, facilitate team communication, and keep relevant stakeholders informed along the way.

Delegate project tasks based on junior teammates’ individual strengths, skill sets, and experience levels.

Support project financial management by pulling and formatting monthly financial reports for account manager review, reviewing vendor invoices, and submitting payment requests with accurate coding and documentation.

Support grant and contract management by setting up requests for proposals, conducting due diligence, overseeing the signatory process, drafting contract and grant agreements, submitting payments for disbursement, and reviewing contractor and grantee reports.

Support human resources processes for employees of charitable projects, including processing new hires, gathering documentation, and responding to benefits questions.

Contribute to department- and firm-wide process improvement efforts focused on the development and implementation of more efficient processes, systems, and technology.