Program & Grants Coordinator, Managed Organizations

Arabella Advisors; Chicago, Washington (IL, District of Columbia); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Professional development

Fitness benefit

Cell phone stipend

Job summary

Arabella Advisors is seeking a Program Assistant for the Managed Organizations team in Chicago, IL or Washington, DC. You will support project portfolios, grants, and administrative operations in a mission-driven environment.

The role emphasizes data management, cross-functional collaboration, and process improvement within a fast-growing nonprofit advisory firm. Flexible work options and a strong benefits package are highlighted.

Qualifications

• Excellent written and oral communication skills.
• Outstanding organization and prioritization in a fast-paced environment.
• Experience with philanthropy, nonprofits or foundation operations is a plus.
• Ability to manage multiple tasks and deadlines effectively.

Responsibilities

• Support a large portfolio of fiscally sponsored and incubated projects; maintain project data and budgets.
• Enter grant, subgrant and contract information into Salesforce; support signatory and reporting processes.
• Coordinate logistics for client and project meetings; assist with data gathering and measurement of key indicators.
• Assist with administrative tasks and special projects to improve processes and data systems.

Skills

Excellent communication

Strong organization

Time management

Team collaboration

Education

Associate’s/Bachelor’s degree

Tools

Microsoft Office Suite

Salesforce

Job description

Arabella Advisors is seeking a Program Assistant for the Managed Organizations team in Chicago, IL or Washington, DC. You will support project portfolios, grants, and administrative operations in a mission-driven environment.

The role emphasizes data management, cross-functional collaboration, and process improvement within a fast-growing nonprofit advisory firm. Flexible work options and a strong benefits package are highlighted.