Impact-Focused Program Coordinator, Operations & Outreach

Church World Service; Jersey City (NJ); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

403(b) Retirement Plan

Medical, Dental and Vision Insurance

Generous Paid Time Off (18 Paid Days;

24 Days after 2 Years)

14 Official Holidays

12 Sick Days Off (Accrued monthly)

Life Insurance and AD&D

Long Term and Short-Term Disability

Employee Assistance Program (EAP)

Health Savings Account

Flexible Spending Accounts

Job summary

Church World Service (CWS) is seeking a Program Coordinator to provide programmatic, operations, and administrative support to the Associate Director and a Program team in our New Jersey offices. The role involves event coordination, knowledge management, and external engagement to support emergency resource distribution and community services.

The ideal candidate has a Bachelor's degree or equivalent experience with at least 4 years in refugee resettlement or community coordination, strong

Qualifications

• Bachelor's degree or equivalent experience.
• Minimum 4 years in refugee resettlement or community coordination.
• Excellent written and oral communication with limited supervision.
• Ability to act with discretion and maintain professionalism.
• Strong relationship-building with internal and external stakeholders.
• Proficient with Microsoft Office and social platforms.

Responsibilities

• Provide timely project management and administrative support to the Associate Director and the case management team.
• Support the Associate Director with preparation of program documents including program manuals/tools, program impact reports and distributions of direct assistance.
• Coordinate distribution events and outreach to partners; manage shared calendars and organize stakeholder meetings.
• Record, prepare and distribute meeting minutes, action items, and follow-up tasks.
• Track progress on action items and deadlines; coordinate with team members for timely completion.
• Assist onboarding for new team members by organizing orientation materials and system access.
• Coordinate procurement activities and maintain records of purchases for equipment and supplies.
• Develop and update templates, forms, and reference documents.
• Engage with internal teams such as Finance and other Programs on team tasks.
• Oversee emergency resource tracking and distribution with case managers and data collection.

Skills

Interpersonal skills

Communication

Discretion

Decision making

Proactive thinking

Team collaboration

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

Church World Service (CWS) is seeking a Program Coordinator to provide programmatic, operations, and administrative support to the Associate Director and a Program team in our New Jersey offices. The role involves event coordination, knowledge management, and external engagement to support emergency resource distribution and community services.

The ideal candidate has a Bachelor's degree or equivalent experience with at least 4 years in refugee resettlement or community coordination, strong