Impact-Driven Public Affairs Coordinator

Food Bank For NYC; New York (NY); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health benefits: Medical, Dental &

403(b) Retirement Plan with company 
+

Generous PTO and Holidays

Paid Parental Leave

FSAs, DCA, and Commuter Accounts

Learning & Development opportunities

EAP and wellness resources

Staff discounts

Job summary

Food Bank for New York City is seeking a Public Affairs Operations & Administrative Manager to oversee day-to-day ops for Public Affairs, including government relations, policy, and advocacy. You will manage expenses, schedule high-level meetings, and maintain filing systems with a strong emphasis on accuracy and compliance.

The role requires 2–4 years of related experience, solid calendar management, CRM usage, and ability to collaborate across departments.

Qualifications

• 2–4 years of relevant professional experience in public affairs, government relations, nonprofit administration, public policy, or a related field.
• Experience supporting executive-level scheduling, stakeholder engagement, and event coordination.
• Familiarity with NYC and NY State government structures, budget processes, and advocacy campaigns is desirable.
• Strong administrative and operational skills, including calendars, invoices, POs, and expense tracking.
• Experience with CRM systems to track stakeholder engagement and project management tools.

Responsibilities

• Own day-to-day administrative operations for Public Affairs across government relations, policy, and advocacy.
• Manage full-cycle department expense administration including invoices and POs in NetSuite.
• Coordinate scheduling with city, state, and federal officials and agency leadership.
• Maintain centralized filing and meeting records across SharePoint.
• Lead Public Affairs calendars and event coordination workflows.
• Coordinate logistics for meetings with officials and budget advocacy engagements.
• Serve as liaison with government offices for invitations and follow-ups.
• Track engagement in CRM systems and report lobbying activities with Finance.
• Prepare briefing materials to support meetings and proposals.
• Support events: conferences, lobby days, legislative events, coalitions.
• Manage data for reporting, KPIs, board reports, and grant reporting.
• Assist in cross-functional workflows with Marketing, Finance, and Programs.
• Supervise interns and volunteers to expand capacity.

Skills

Public affairs

Government relations

Executive scheduling

Event coordination

Budgeting & invoicing

CRM systems

NetSuite

Raiser's Edge

Communication skills

Team collaboration

Tools

NetSuite

Raiser's Edge

Salesforce

Asana

Monday.com

Job description

Food Bank for New York City is seeking a Public Affairs Operations & Administrative Manager to oversee day-to-day ops for Public Affairs, including government relations, policy, and advocacy. You will manage expenses, schedule high-level meetings, and maintain filing systems with a strong emphasis on accuracy and compliance.

The role requires 2–4 years of related experience, solid calendar management, CRM usage, and ability to collaborate across departments.