Executive Assistant to Drive Impact in Hunger Relief

Share Food Program, Inc.; Philadelphia (Philadelphia County); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Paid time off

Job summary

Share Food Program is seeking an Administrative Assistant to support the Executive Director and the integrity of daily operations. The role emphasizes high-level administrative tasks, confidentiality, and professional interaction with internal and external stakeholders.

Ideal candidates will have 4-6 years of nonprofit administrative experience, strong organizational abilities, and proficiency with Microsoft Office, Google Workspace, and CRM systems.

Qualifications

• 4-6 years of administrative experience, preferably in nonprofit settings.
• Strong organizational, communication, and time-management skills.
• High level of discretion and ability to handle confidential information.
• Proficiency in Microsoft Office, Google Workspace, and CRM systems.
• Excellent writing, editing, and coordination abilities.

Responsibilities

• Manage the Executive Director’s calendar, travel, and meeting logistics.
• Prepare correspondence, reports, and briefing materials for the Executive Director.
• Screen and prioritize communications including email, calls, and mail.
• Support Board preparations: agendas, packets, minutes, and follow-up actions.
• Maintain confidential files and organize the Executive Director’s office.

Skills

Administrative experience

Organizational skills

Time management

Communication

Discretion

Tools

Microsoft Office

Google Workspace

CRM systems

Job description

Share Food Program is seeking an Administrative Assistant to support the Executive Director and the integrity of daily operations. The role emphasizes high-level administrative tasks, confidentiality, and professional interaction with internal and external stakeholders.

Ideal candidates will have 4-6 years of nonprofit administrative experience, strong organizational abilities, and proficiency with Microsoft Office, Google Workspace, and CRM systems.