Coordinator, Public Affairs

Food Bank For NYC; New York (NY); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health benefits: Medical, Dental &

403(b) Retirement Plan with company 
+

Generous PTO and Holidays

Paid Parental Leave

FSAs, DCA, and Commuter Accounts

Learning & Development opportunities

EAP and wellness resources

Staff discounts

Job summary

Food Bank for New York City is seeking a Public Affairs Operations & Administrative Manager to oversee day-to-day ops for Public Affairs, including government relations, policy, and advocacy. You will manage expenses, schedule high-level meetings, and maintain filing systems with a strong emphasis on accuracy and compliance.

The role requires 2–4 years of related experience, solid calendar management, CRM usage, and ability to collaborate across departments.

Qualifications

• 2–4 years of relevant professional experience in public affairs, government relations, nonprofit administration, public policy, or a related field.
• Experience supporting executive-level scheduling, stakeholder engagement, and event coordination.
• Familiarity with NYC and NY State government structures, budget processes, and advocacy campaigns is desirable.
• Strong administrative and operational skills, including calendars, invoices, POs, and expense tracking.
• Experience with CRM systems to track stakeholder engagement and project management tools.

Responsibilities

• Own day-to-day administrative operations for Public Affairs across government relations, policy, and advocacy.
• Manage full-cycle department expense administration including invoices and POs in NetSuite.
• Coordinate scheduling with city, state, and federal officials and agency leadership.
• Maintain centralized filing and meeting records across SharePoint.
• Lead Public Affairs calendars and event coordination workflows.
• Coordinate logistics for meetings with officials and budget advocacy engagements.
• Serve as liaison with government offices for invitations and follow-ups.
• Track engagement in CRM systems and report lobbying activities with Finance.
• Prepare briefing materials to support meetings and proposals.
• Support events: conferences, lobby days, legislative events, coalitions.
• Manage data for reporting, KPIs, board reports, and grant reporting.
• Assist in cross-functional workflows with Marketing, Finance, and Programs.
• Supervise interns and volunteers to expand capacity.

Skills

Public affairs

Government relations

Executive scheduling

Event coordination

Budgeting & invoicing

CRM systems

NetSuite

Raiser's Edge

Communication skills

Team collaboration

Tools

NetSuite

Raiser's Edge

Salesforce

Asana

Monday.com

Job description

At Food Bank For New York City, our greatest asset is our people. Our dedicated team, known proudly as “Food Bankers” represents a diverse community united by a shared mission: To empower every New Yorker to achieve food security for good. We’re a collaborative, driven, and passionate team dedicated to social impact. If you’re energized by purpose-driven work and a values‑led culture, we’d love to meet you.

Job Duties And Responsibilities

Public Affairs Operations & Administrative Management

• Own day-to-day administrative operations for the Public Affairs function, ensuring seamless execution across government relations, policy, and advocacy portfolios.
• Manage full-cycle department expense administration, including processing invoices and purchase orders in NetSuite, tracking payments, and supporting staff expense reporting.
• Coordinate scheduling across internal and external stakeholders, including high-volume meetings with offices of city, state and federal elected officials and agency leadership.
• Maintain centralized filing systems (SharePoint) and ensure accurate documentation of materials, correspondence, and meeting records.
• Manage and maintain the Public Affairs calendars, ensuring alignment across events, advocacy milestones, and internal priorities.

Government Relations & Stakeholder Coordination

• Coordinate logistics and scheduling for one-on-one meetings with city, state, and federal elected officials, including budget advocacy engagements.
• Serve as an administrative liaison with government offices, managing invitations, follow-ups, and participation in Food Bank events, tours, and volunteer opportunities.
• Track and maintain ongoing engagement with elected officials and agencies through CRM systems (e.g., Raiser's Edge), ensuring accurate and timely reporting of lobbying activities in coordination with Finance Department.
• Conduct background research and prepare briefing materials to support meetings, proposals, and strategic outreach.

Events, Advocacy, and External Engagement

• Coordinate logistics for Public Affairs participation in conferences, lobby days, legislative events, and coalition activities.
• Support planning and execution of external-facing events, including roundtables, legislative breakfasts, panels, and community activations.
• Manage event coordination workflows, including invitations, materials, run-of-show, and post-event follow-up.

Data, Reporting & Knowledge Management

• Gather, synthesize, and manage data for internal and external reporting, including KPIs, board reports, grant reporting, and advocacy communications.
• Support development and maintenance of departmental work plans and budget tracking processes.
• Lead documentation and continuous improvement of Public Affairs standard operating procedures (SOPs) and knowledge management systems.

Project & Team Support

• Provide project management support across the Public Affairs team using tools such as Microsoft Planner and, Salesforce to track deliverables and timelines.
• Assist in coordinating cross-functional workflows with Marketing & Communications, Finance, and Programs teams.
• Support recruitment, onboarding, and supervision of interns, fellows, and volunteers to expand departmental capacity.
• Manage special projects and cross-cutting initiatives as assigned.

Qualifications And Experience

• 2–4 years of relevant professional experience in public affairs, government relations, nonprofit administration, public policy, or a related field; experience in NYC government or a mission-driven organization, preferred.
• Demonstrated experience supporting executive-level scheduling, stakeholder engagement, and event coordination, ideally involving elected officials, agencies, or external partners.
• Familiarity with NYC and New York State government structures, budget processes, and/or advocacy campaigns is highly desirable.
• Strong administrative and operational skills, including experience managing complex calendars, invoices, purchase orders, and expense tracking; familiarity with systems such as NetSuite or similar financial platforms is a plus.
• Experience using CRM systems (e.g., Raiser’s Edge, Salesforce) to track stakeholder engagement, as well as project management tools such as Asana or Monday.com.
• Excellent written and verbal communication skills, with the ability to draft professional correspondence, meeting materials, and internal reports for diverse audiences.
• Highly organized with strong attention to detail and the ability to manage multiple priorities in a fast-paced, deadline-driven environment, particularly during peak advocacy and budget cycles.
• Strong interpersonal skills and professional judgment, with the ability to interact effectively with elected officials, senior staff, community partners, and internal teams.
• Proactive, solutions-oriented mindset with the ability to work both independently and collaboratively across departments.
• Commitment to Food Bank For New York City’s mission and an interest in hunger policy, public systems, and social impact work.

Working Conditions / Additional Information

This position is hybrid, with expectation of in-person engagements through NY City and State, including weekend and evening, as required, and travel to Albany, Washington, DC, and other locations approximately 6‑8 times per year.

The pay range for this role is between $33.00 - $35.71 hourly ($60k - $65k annually).

Featured Benefits

• Competitive Health Benefit Package (Medical, Dental & Vision)
• 403(b) Retirement Plan with company match
• Generous paid time off (PTO, Holidays, Birthday Off, Volunteer Time, 4-Day Work Weeks during the Summer & more!)
• Paid Parental Leave
• Flexible Spending Accounts (FSA), Dependent Care Accounts (DCA) & Commuter Reimbursement Accounts (CRA)
• Learning & Development Opportunities (Robust LinkedIn Learning library, Lunch & Learn Sessions, internal employee development & more)
• EAP, wellness and mental health resources
• Discounted staff perks (e.g., movie tickets, gym memberships, travel)

People-First Culture

At Food Bank for New York City, we pride ourselves on having a People-First Culture, our people are our greatest strength. In addition to our benefits, we offer employee engagement opportunities such as our culture committee, annual organization celebrations and more!