Impact Admin & Payroll Coordinator

TES Staffing; City of Rochester (NY); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Health insurance

2 weeks PTO

401(k) with employer match

Job summary

TES Staffing in Rochester is seeking a Business & Administrative Coordinator for a full-time, contract-to-hire role. The position covers payroll, accounts payable/receivable, scheduling, and broad administrative duties to keep day-to-day operations running smoothly.

The role requires proactive, flexible teamwork and the ability to wear many hats. Education in Accounting/Business is preferred, with QuickBooks Online experience a plus.

Qualifications

• Experience with payroll processing and/or payroll administration.
• Experience with AP/AR, bookkeeping, or accounting-related data entry.
• Strong attention to detail and ability to manage recurring deadlines.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.

Responsibilities

• Process payroll and assist with ongoing payroll-related activities
• Handle accounts payable and accounts receivable entry, monthly financial entries, and general bookkeeping support
• Coordinate and maintain employee schedules, ensuring appropriate coverage and communicating schedule updates as needed
• Support onboarding and orientation for new team members
• Maintain accurate personnel files and assist with employee/benefit-related questions
• Provide general administrative support across the organization, including filing, data entry, correspondence, and special projects
• Assist with databases and other cloud-based systems used to manage organizational information
• Support fundraising initiatives, including payment processing, database updates, and correspondence
• Assist with website and social media updates as needed
• Support grant-related activities, including researching opportunities and assisting with applications
• Help coordinate organizational events, activities, and community initiatives
• Step into whatever needs to be done; this is a role where flexibility, initiative, and a willingness to help are highly valued!

Skills

Payroll processing

AP/AR

Bookkeeping

Microsoft Office

Excel

Communication skills

Time management

Education

Associates or Bachelor's degree in Accounting/Business

Tools

QuickBooks Online

Job description

TES Staffing in Rochester is seeking a Business & Administrative Coordinator for a full-time, contract-to-hire role. The position covers payroll, accounts payable/receivable, scheduling, and broad administrative duties to keep day-to-day operations running smoothly.

The role requires proactive, flexible teamwork and the ability to wear many hats. Education in Accounting/Business is preferred, with QuickBooks Online experience a plus.