Payroll Administrator

Insero Talent Solutions; City of Rochester (NY); On-site; USD 65,000 - 80,000; Full time

Job summary

Insero Talent Solutions is partnering with an established, multi-location professional services organization in Rochester, NY, to recruit a Payroll Administrator. The role supports payroll administration, reporting, compliance, benefits processing, and employee support across multiple states.

The ideal candidate brings strong multi-state payroll experience, attention to detail, and the ability to handle confidential compensation information with discretion while collaborating with finance and HR

Qualifications

• Bachelor’s degree in a related field preferred.
• 5+ years of relevant experience in payroll administration, payroll processing, benefits administration, retirement plans, reporting, or a related area.

Responsibilities

• Manage payroll activities across multiple states and jurisdictions, including employee setup and tax withholding.
• Process payroll changes such as compensation updates and benefit elections.
• Research and resolve payroll requirements for employees in different states and remote locations.
• Review timekeeping data and resolve discrepancies before payroll processing.
• Maintain payroll and employee data in payroll and HR systems, coordinating with HR on changes.

Skills

Multi-state payroll

Excel skills

ADP experience

HRIS

Attention to detail

Education

Bachelor’s degree

Tools

HRIS systems

Payroll software

Job description

Payroll Administrator
Rochester, New York

Insero Talent Solutions is partnering with an established, multi-location professional services organization to recruit a Payroll Administrator. This position will serve as a key member of the organization’s finance and people operations functions, with responsibility for payroll administration, reporting, compliance, benefits-related processing, and employee support.

The ideal candidate brings strong multi-state payroll experience, excellent attention to detail, and the ability to navigate complex payroll requirements while handling confidential employee and compensation information with discretion.

Responsibilities

• Manage payroll activities across multiple states and jurisdictions, including employee setup, tax withholding, unemployment requirements, work-location changes, and other payroll-related compliance matters.
• Process payroll-related changes such as compensation updates, benefit elections, voluntary deductions, and other employee data across multiple payroll cycles.
• Research and resolve payroll requirements associated with employees working in different states and remote locations.
• Review timekeeping information, identify discrepancies, and coordinate with employees and managers to resolve issues prior to payroll processing.
• Maintain accurate payroll and employee information within payroll and HR systems, partnering closely with Human Resources on employee changes, leaves, terminations, PTO, and other employment updates.
• Serve as a key point of contact for external payroll providers and other third-party partners, assisting with system configuration, issue resolution, and ongoing compliance.
• Monitor payroll tax matters and coordinate resolution of notices, discrepancies, or jurisdictional requirements as needed.
• Support retirement plan administration by preparing contribution and deferral information, reconciling data, and providing documentation for annual compliance testing.
• Develop recurring workforce and payroll reporting, including headcount, overtime, benefits, and compliance-related analytics for leadership.
• Prepare benefit-related reports and reconcile information associated with health insurance, disability, and leave programs.
• Provide payroll and benefits documentation requested as part of external audits, workers’ compensation reviews, and other financial or compliance processes.
• Identify opportunities to strengthen payroll procedures, reporting accuracy, and coordination across Finance and Human Resources.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field preferred.
• 5+ years of relevant experience in payroll administration, payroll processing, benefits administration, retirement plans, reporting, or a related area. An equivalent combination of education, professional certification, and experience will also be considered.
• Experience supporting multi-state payroll and navigating state and local tax, withholding, registration, and reporting requirements.
• Experience within a professional services or similarly complex, multi-location organization is preferred.
• Strong understanding of payroll practices and applicable federal, state, and local employment and payroll regulations.
• Demonstrated ability to work with confidential compensation, payroll, and employee information.
• Advanced Microsoft Excel skills, including experience working with formulas, data analysis, and pivot tables.
• Experience with payroll, HRIS, and/or financial management systems; ADP experience is a plus.
• Strong analytical and problem-solving skills with exceptional attention to detail.
• Ability to manage competing priorities, recurring deadlines, and time-sensitive payroll activities.
• Strong written and verbal communication skills with the ability to collaborate effectively across departments and with external service providers.
• Service-oriented, proactive, and comfortable working as part of a collaborative finance and human resources environment.

Compensation

$65,000-$80,000 per year