Payroll HR Specialist

TES Staffing; City of Rochester (NY); On-site; USD 62,000 - 70,000; Full time

Benefits offered by this job

Medical benefits (90 days)

PTO

401k

Job summary

TES Staffing in Rochester, NY is seeking a Payroll & HR Specialist to manage weekly and bi-weekly payroll, HR administration, and related reporting. This full-time role supports hourly and salaried staff, including commissioned employees, with a close partnership to Accounting and HR.

You bring 3–5 years of payroll experience, proficiency with ADP/Paychex/QuickBooks, and a keen eye for detail. The position offers a 90-day onboarding, competitive compensation starting at $62k, and benefits

Qualifications

• 3–5 years of hands-on payroll processing experience.
• Strong working knowledge of payroll and timekeeping systems (ADP/Paychex/QuickBooks).
• Excellent attention to detail and ability to handle confidential information.

Responsibilities

• Process accurate weekly and bi-weekly payroll for hourly and salaried employees.
• Manage payroll for commissioned employees and ensure alignment with internal structures.
• Review hours, timecards, PTO, and job-site allocations before payroll finalization.
• Maintain accurate employee and payroll data in systems.
• Ensure deductions, taxes, and benefits are recorded correctly.
• Collaborate with Accounting and HR to resolve discrepancies quickly.

Skills

Payroll processing

HR administration

Attention to detail

Confidentiality

Tools

ADP

Paychex

QuickBooks

Job description

Job Description

Job Description

Payroll & HR Specialist - Full Time
Monday - Friday 8a-5p
Salary: Depending on experience, starting at $62k
90 day contract to hire, with fill medical benefits offered at 90 days. Exceptional medical plans, PTO, 401k and growth opportunities.

The Role

Payroll is one of those functions everyone depends on - and strong HR support is what keeps the employee experience organized behind the scenes. TES Staffing is hiring an experienced Payroll & HR Specialist who takes real pride in getting the details right, following through, and being someone others can count on. This is a trusted, hands-on role supporting weekly and bi-weekly payroll, commissioned and field employees, and key day-to-day HR administration in partnership with the company's existing HR resource.

This is an excellent opportunity for a payroll professional who enjoys both structure and people - someone who can own recurring deadlines while keeping HR documents, recruiting support, performance-review tracking, and employee requirements moving forward. The right person is organized, discreet, proactive, and comfortable following up when something needs to get done.

What You Will Own

• Process accurate weekly and bi-weekly payroll for hourly and salaried employees.
• Manage payroll for commissioned employees and ensure calculations align with internal compensation structures.
• Review and verify hours worked, timecards, PTO, and job-site allocations before payroll is finalized.
• Maintain accurate employee and payroll data within payroll and timekeeping systems.
• Ensure taxes, benefits, garnishments, and other deductions are withheld and recorded correctly.
• Partner closely with Accounting and HR to keep information flowing cleanly and resolve discrepancies quickly.
• Prepare payroll reports and respond professionally to employee, internal, and external payroll questions.
• Maintain compliance with federal, state, and local payroll, wage, and hour requirements.
• Support year-end payroll processes, including W-2s and tax filings.
• Maintain core HR documents and templates, including job responsibilities, job descriptions, and offer letters, keeping them accurate and current.
• Screen resumes for open positions and help identify qualified candidates for manager and HR partner review.
• Support the existing HR partner with day-to-day coordination, documentation, follow-up, and employee-related administrative needs.
• Track employee performance reviews and proactively follow up with managers to keep review cycles on schedule.
• Track required HR documentation and employee requirements, flag missing or overdue items, and help ensure records stay organized and complete.

What Success Looks Like

• Payroll is accurate, complete, and on time - every cycle.
• Questions and discrepancies are handled quickly, calmly, and with strong follow-through.
• Payroll records, employee data, and job allocations are organized and reliable.
• Accounting and HR can count on you as a responsive, knowledgeable partner.
• Employees trust that their pay is being handled carefully and confidentially.
• HR documents are current, organized, and reliable.
• Resume screening, review tracking, and employee requirements keep moving without managers having to chase the process.
• The HR partner has a dependable administrative partner who notices gaps, follows up, and closes loops.

What You Bring

• 3-5 years of hands-on payroll processing experience.
• Strong working knowledge of payroll and timekeeping systems such as ADP, Paychex, QuickBooks, or similar platforms.
• Excellent attention to detail and the ability to work with sensitive information confidentially.
• A solid understanding of wage and hour laws, payroll taxes, deductions, and compliance requirements.
• Comfort supporting HR administration, maintaining employee documentation, and following up with managers and employees on time-sensitive requirements.
• Strong organization, communication, and problem-solving skills.
• The ability to manage recurring deadlines without sacrificing accuracy.

Experience That Will Help You Stand Out

• Payroll experience supporting a field-based, project-driven, or skilled-trades workforce.
• Experience supporting commission-based payroll.
• Familiarity with union payroll and certified payroll reporting.
• Previous HR coordination, employee-records experience.
• Experience supporting performance-review cycles, onboarding documentation, or other recurring HR processes.

Why This Opportunity

TES Staffing is recruiting for a well-established Rochester-area employer with a stable team and a culture built around accountability, teamwork, and doing the details right. This role sits at the intersection of two functions that directly affect employees every day: accurate payroll and organized, responsive HR support. For the right person, it is an opportunity to become a trusted resource to employees, managers, Accounting, and the HR partner - and to bring consistency to processes that matter.

A stable, growing organization with a strong local presence and long-term opportunity.

A supportive leadership team that values initiative, accountability, and good ideas.

A 90-day onboarding period with hands-on training to help you learn the role and succeed.

A Monday-Friday schedule with no weekends required.

Competitive compensation starting at $30/hour, based on experience and qualifications.

Potential performance bonuses and room to grow as the company continues to expand.

Company Description

TES Staffing is a regional staffing and HR services company. We work with Western NY's top companies to offer our applicants a wide variety of choices when looking for their next career opportunity. We will work with you to identify your strengths and try to match you up with the right job opening we have at that point in time. We look forward to working with you and cannot wait for you to create your future together!