Accounts Payable Specialist - Direct Hire!

TES Staffing; West Henrietta (NY); On-site; USD 55,000 - 60,000; Full time

Job summary

TES Staffing is partnering with a well-established organization in the Rochester area to identify an Accounts Payable & Accounting Specialist to join their finance team. This role focuses on accurate and efficient accounts payable processing while supporting broader accounting operations, including month-end close activities.

The ideal candidate will have strong attention to detail and solid bookkeeping knowledge.

Qualifications

• Strong understanding of bookkeeping principles and GAAP
• MS Office proficiency, especially Excel and Word
• Experience with accounting software systems
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• Ability to follow written and verbal instructions accurately
• 2–4 years of bookkeeping or accounting experience (noted in requirements)

Responsibilities

• Manage the full accounts payable process, including invoice review, coding, and entry into the accounting system
• Assign vendor numbers and verify correct general ledger and accounting codes
• Maintain vendor records and ensure accurate supplier information and invoice documentation
• Investigate and resolve vendor inquiries and payment discrepancies in a timely manner
• Match invoices with packing slips and receiving documentation to ensure accuracy
• Prepare, process, and distribute vendor payments, including check runs
• Maintain organized and compliant accounting files and documentation
• Reconcile EFT bank statements and company credit card statements, ensuring proper GL coding
• Prepare weekly general ledger proof reports
• Assist with monthly purchase journal reconciliation and tax summary preparation for the accounting team
• Support month-end closing activities and other accounting initiatives as needed
• Perform additional accounting or administrative duties as assigned

Skills

Bookkeeping principles

Attention to detail

Organizational skills

Multitasking

Communication skills

MS Office (Excel/Word)

Education

High School Diploma or equivalent

Associate’s Degree in Business/Accounting

Tools

Accounting software

Job description

Accounts Payable Specialist - Direct Hire!

• Accounting/Finance

Accounts Payable & Accounting Specialist

TES Staffing is partnering with a well-established and growing organization in the Rochester area to identify an Accounts Payable & Accounting Specialist to join their finance team. This role plays a critical part in ensuring the accuracy and efficiency of the organization’s accounts payable process while supporting broader accounting operations, including month-end close activities.

The ideal candidate will bring strong attention to detail, organizational skills, and a solid understanding of bookkeeping practices. This individual will collaborate closely with the accounting team to maintain accurate financial records, resolve discrepancies, and ensure vendors are paid accurately and on time.

Compensation starting between $55-60K annually, with the opportunity to grow based on experience and performance.

Key Responsibilities

Manage the fullaccounts payable process, including invoice review, coding, and entry into the accounting system

Assign vendor numbers and verify correctgeneral ledger and accounting codes

Maintain vendor records and ensure accuratesupplier information and invoice documentation

Investigate and resolvevendor inquiries and payment discrepanciesin a timely manner

Match invoices withpacking slips and receiving documentationto ensure accuracy

Prepare, process, and distributevendor payments, including check runs

Maintain organized and compliantaccounting files and documentation

ReconcileEFT bank statements and company credit card statements, ensuring proper GL coding

Prepare weeklygeneral ledger proof reports

Assist withmonthly purchase journal reconciliation and tax summary preparationfor the accounting team

Supportmonth-end closing activitiesand other accounting initiatives as needed

Perform additional accounting or administrative duties as assigned

Required Skills & Qualifications

Strong understanding ofbookkeeping principles and generally accepted accounting practices

High proficiency inMicrosoft Office, particularlyExcel and Word

Experience working withaccounting software systems

Exceptionalorganizational skills and attention to detail

Ability tomanage multiple prioritiesand meet deadlines

Strong written and verbal communication skills

Ability to follow bothwritten and verbal instructionswith accuracy

Education & Experience

High School Diploma or equivalent required

Associate’s Degree in Business, Accounting, or a related field preferred

2–4 years of bookkeeping or accounting experiencerequired

Physical Requirements

Ability tosit, stand, walk, and use hands frequentlythroughout the workday

Occasionally required toreach, bend, stoop, kneel, crouch, or crawl

Must be able tolift and/or move up to 50 pounds when necessary