Operations & Payroll Coordinator

BrightSpring Health Services; Battleground Estates (TN); On-site; USD 42,000 - 56,000; Full time

Job summary

StepStone Family & Youth Services is seeking an organized Office Coordinator to support payroll, accounts payable, and general office operations. You will work closely with the Business Manager and program staff to ensure timely, accurate processing and compliant record-keeping.

The role requires attention to detail, ability to manage multiple tasks, and professionalism in handling confidential information, with a focus on improving operational efficiency for youth and families.

Qualifications

• Two years of related office management or bookkeeping experience.
• Ability to communicate with all levels of personnel, internal and external.
• Experience in managing systems, processes, and people.
• Must work independently as well as part of a team.
• Capable of handling highly confidential information.
• Must meet all agency pre-employment requirements.

Responsibilities

• Process payroll and distribute checks per schedule, addressing discrepancies with the business center.
• Review and submit timekeeping and mileage forms with supervisor approvals.
• Distribute payroll and other payroll reports to supervisors for review.
• Process accounts payable invoices and code to GL accounts; route for payment.
• Collect PCard receipts and reallocate expenses; reconcile with statements.
• Assist with client funds requests as needed.
• Perform general office duties and maintain supplies and equipment.
• Maintain and reconcile purchase cards; obtain approvals and audit trail.
• Prepare and submit source forms for new locations and lease updates.
• Ensure business documents are retained per policy; perform other duties as assigned.

Skills

Office management

Bookkeeping

Communication

Teamwork

Confidentiality

Pre-employment checks

Education

Two years of college coursework

Tools

Oracle

Job description

StepStone Family & Youth Services is seeking an organized Office Coordinator to support payroll, accounts payable, and general office operations. You will work closely with the Business Manager and program staff to ensure timely, accurate processing and compliant record-keeping.

The role requires attention to detail, ability to manage multiple tasks, and professionalism in handling confidential information, with a focus on improving operational efficiency for youth and families.