Immigration Admin & HR Specialist

Florida State University; Tallahassee (FL); On-site; USD 40,000 - 48,000; Full time

Job summary

Florida State University in Tallahassee, FL is seeking an Administrative Specialist for the Center for the Advancement of Human Rights. This regular, full-time role provides direct administrative support to the department, including reception, case screening, and guiding clients on required immigration documentation.

The position also handles travel administration, HR paperwork, purchasing, and event logistics, with opportunities to translate documents and assist with outreach through the

Qualifications

• A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)

Responsibilities

• Provide direct administrative support for the department, including reception and clerical duties, and screen cases with guidance on required immigration documentation.
• Handle department travel: create travel requests, book accommodations, and process expense reports for faculty and guest travelers.
• Manage departmental HR functions: complete new hire paperwork, electronic personnel actions, one-time payment forms, and dual compensation forms.
• Oversee Purchasing per policies; create blanket and internal purchase orders and advise on purchasing updates.
• Assist clients with immigration-related forms: adjustment of status for refugees, TPS and DACA; translate key documents as needed.
• Support department events: reservations, vendor coordination, and day-of event support.
• Assist with department website and social media accounts.

Skills

Administrative support

Clerical duties

Customer service

Bilingual Spanish/English

Travel coordination

HR processes

Purchasing knowledge

Education

Bachelor's degree

High school diploma

Job description

Florida State University in Tallahassee, FL is seeking an Administrative Specialist for the Center for the Advancement of Human Rights. This regular, full-time role provides direct administrative support to the department, including reception, case screening, and guiding clients on required immigration documentation.

The position also handles travel administration, HR paperwork, purchasing, and event logistics, with opportunities to translate documents and assist with outreach through the