HR Assistant: Onboarding, Screening & Admin Support

Paycom - ATS; Tallahassee (FL); On-site; USD 22,000 - 25,000; Full time

Job summary

The Apalachee Center in Tallahassee, FL is seeking an HR Assistant to provide administrative support to the Human Resources Department. This full-time role handles applications, onboarding support, background checks, filing, and recordkeeping while serving as a primary point of contact for applicants, employees, visitors, and callers.

The ideal candidate has excellent customer service, strong communication, attention to detail, and the ability to handle confidential information professionally.

Qualifications

• High school diploma or equivalent is required.
• Valid Florida driver's license is required.
• Excellent customer service and interpersonal skills.
• Strong written and verbal communication skills.
• Ability to prepare letters, memoranda, forms, and reports with proper formatting.
• Strong organizational and time-management skills.
• Ability to maintain accurate filing, tracking, and record-management systems.
• Ability to handle multiple tasks in a fast-paced office.
• Ability to maintain confidentiality for sensitive information.
• Ability to work independently and as part of the HR team.

Responsibilities

• Serve as a primary receptionist for HR, greeting visitors, applicants, and employees.
• Answer calls, take messages, provide information, and route inquiries.
• Assist applicants with questions about the application process and status.
• Review online applications for completeness and qualifications; forward to HR Generalist.
• Assist with pre-employment drug screening and background checks.
• Schedule fingerprinting appointments and track results.
• Prepare and distribute pre-hire and onboarding paperwork.
• Maintain organized HR files and records.
• Assist with HR reports including background-check documentation.
• Support HR staff with clerical tasks and office supplies.
• Contribute to community job fairs and recruitment events.

Skills

Customer service

Interpersonal skills

Telephone etiquette

Written communication

Verbal communication

Organization

Time management

Filing systems

Data entry

Confidentiality

Detail-oriented

Education

High school diploma or equivalent

Florida driver's license

Job description

The Apalachee Center in Tallahassee, FL is seeking an HR Assistant to provide administrative support to the Human Resources Department. This full-time role handles applications, onboarding support, background checks, filing, and recordkeeping while serving as a primary point of contact for applicants, employees, visitors, and callers.

The ideal candidate has excellent customer service, strong communication, attention to detail, and the ability to handle confidential information professionally.