Immersive Activation Producer for Major Brand Experiences

Museum of Ice Cream; New York (NY); On-site; USD 90,000 - 103,000; Part time

Job summary

Museum of Ice Cream is seeking a hands-on Creative Producer to own activation workstreams from approved concept through fabrication, installation, launch and closeout across major Miami activations and additional winter brand activations. You will lead production, manage budgets and vendors, and translate creative intent into executable production plans.

The role requires 4–6 years of hands-on experience, a strong portfolio, and availability for regular travel to deliver high-quality guest

Qualifications

• 4–6 years of hands-on experience producing experiential marketing activations, branded installations, pop-ups, events, retail environments, museums or other physical consumer experiences.
• A portfolio or case studies demonstrating personal ownership of complex, high-quality activations from planning through onsite execution.
• Experience managing several concurrent projects with fixed launch dates, multiple stakeholders and meaningful external partner expectations.
• Strong vendor-management experience across fabrication, graphics, environmental production, events, installation and logistics.
• Working knowledge of production budgets, estimates, purchase processes, change orders and cost reconciliation.
• The ability to read floor plans, elevations, dimensions, specifications and basic technical or shop drawings.
• Excellent organization, communication and judgment, with the confidence to drive follow-up, make recommendations and elevate risk clearly.
• Availability for regular domestic travel and onsite work, including evenings or weekends when required for installation, launch or live activation support.

Responsibilities

• Own: Lead assigned activations from creative approval through sourcing, fabrication, installation, live operation and strike or handoff.
• Plan: Build detailed scopes, workbacks, budgets, responsibility matrices, production schedules and launch-readiness checklists.
• Translate: Turn creative concepts and partner commitments into clear technical requirements, deliverables, vendor briefs and onsite execution plans.
• Source: Identify, brief and manage fabricators, printers, installers, rental companies, venues, caterers and other production partners.
• Control: Obtain and reconcile estimates, purchase requirements and change orders; track committed and forecasted spend against approved project budgets.
• Coordinate: Manage samples, proofs, materials, dimensions, floor plans, technical drawings, shipping, site access, loading, deliveries and installation logistics.
• Document: Keep schedules, production decks, budgets, decisions, specifications, vendor details and project status current in shared systems.
• Align: Create a clear operating rhythm within Marketing across Creative and Brand Partnerships, and cross-functionally with Experience Design, museum Operations, external partners and vendors.
• Protect: Track contractual deliverables and approvals with Brand Partnerships, flag scope changes and ensure production stays aligned with the approved creative and partner expectations.
• Deliver Onsite: Lead or support site visits, installs, technical rehearsals, activation launches and issue resolution in market.
• Manage Risk: Surface schedule, cost, quality, safety and operational risks early, recommend solutions and elevate decisions with enough time to act.

Skills

Experience producing activations

Portfolio or case studies

Vendor management

Read floor plans & drawings

Organization & communication

Travel availability

Job description

Museum of Ice Cream is seeking a hands-on Creative Producer to own activation workstreams from approved concept through fabrication, installation, launch and closeout across major Miami activations and additional winter brand activations. You will lead production, manage budgets and vendors, and translate creative intent into executable production plans.

The role requires 4–6 years of hands-on experience, a strong portfolio, and availability for regular travel to deliver high-quality guest