Experiential Activation Producer

Museum-of-Ice-Cream; Chicago (IL); On-site; USD 186,252,000 - 214,906,000; Full time

Job summary

Museum of Ice Cream is seeking a hands-on Creative Producer to own activation workstreams from approved concept through fabrication, installation, launch and closeout. You will lead production of a high-visibility Miami activation this December while supporting three additional winter activations across our portfolio.

The role requires 4–6 years of hands-on experience in experiential marketing, strong vendor management and budget oversight, and the ability to manage multiple projects with fixed

Qualifications

• 4–6 years hands-on experience producing experiential marketing activations, branded installations, pop-ups, events, museums or other physical experiences.
• Portfolio or case studies showing ownership of complex activations from planning through onsite execution.
• Experience managing concurrent projects with fixed launch dates and external partner expectations.

Responsibilities

• Own activations from concept through fabrication, installation, launch and closeout.
• Plan detailed scopes, workbacks, budgets, matrices and schedules for readiness.
• Translate concepts into technical requirements, vendor briefs and onsite execution plans.
• Source and manage fabricators, printers, installers, venues and other production partners.
• Track estimates, purchase requirements and change orders against budgets.
• Coordinate samples, proofs, materials, floor plans and shipping; manage site access and logistics.
• Maintain schedules and project status in shared systems.
• Align marketing, creative, partnerships and operations to ensure smooth onsite delivery.
• Identify risks early and elevate decisions with time to act.

Skills

Activations production

Vendor management

Budgeting

Project coordination

Job description

Museum of Ice Cream is seeking a hands-on Creative Producer to own activation workstreams from approved concept through fabrication, installation, launch and closeout. You will lead production of a high-visibility Miami activation this December while supporting three additional winter activations across our portfolio.

The role requires 4–6 years of hands-on experience in experiential marketing, strong vendor management and budget oversight, and the ability to manage multiple projects with fixed