Experiential Production Lead for Immersive Activations

MUSEUM OF ICE CREAM; Boston (MA); On-site; USD 135,000 - 156,000; Full time

Job summary

Museum of Ice Cream is seeking a hands-on Creative Producer to drive major activation productions from concept through completion, based in Boston/Miami or other key markets. This role focuses on turning approved ideas into immersive guest experiences while managing budgets, schedules, vendors and cross‑functional partners.

You’ll own tight production plans, coordinate with creative leads and museum operations, and ensure timely delivery of high‑visibility activations across the portfolio,

Qualifications

• 4-6 years of hands-on experience producing experiential marketing activations, branded installations, pop-ups, events, retail environments or museums

Responsibilities

• Own: Lead assigned activations from creative approval through sourcing, fabrication, installation, live operation and strike or handoff
• Plan: Build detailed scopes, workbacks, budgets, responsibility matrices, production schedules and launch-readiness checklists
• Translate: Turn creative concepts and partner commitments into clear technical requirements, deliverables, vendor briefs and onsite execution plans
• Source: Identify, brief and manage fabricators, printers, installers, rental companies, venues, caterers and other production partners
• Control: Obtain and reconcile estimates, purchase requirements and change orders; track spend against budgets
• Coordinate: Manage samples, proofs, materials, dimensions, floor plans, technical drawings, shipping and installation logistics
• Document: Keep schedules, production decks, budgets, decisions, specifications and vendor details current
• Align: Create operating rhythm across Marketing, cross-functionally with Experience Design, museum Operations and external partners
• Protect: Track contractual deliverables and approvals; flag scope changes
• Deliver Onsite: Lead or support site visits, installs, rehearsals and launches
• Manage Risk: Surface risks early and escalate with time to act

Skills

Experiential marketing

Project management

Vendor management

Budget planning

Cross-functional collaboration

Job description

Museum of Ice Cream is seeking a hands-on Creative Producer to drive major activation productions from concept through completion, based in Boston/Miami or other key markets. This role focuses on turning approved ideas into immersive guest experiences while managing budgets, schedules, vendors and cross‑functional partners.

You’ll own tight production plans, coordinate with creative leads and museum operations, and ensure timely delivery of high‑visibility activations across the portfolio,