Imaging & Records Specialist (Scanning)

Phillips 66; Honolulu (HI); On-site; USD 23,419 - 31,684; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Phillips 66 is seeking an in-person Records Clerk in Honolulu, HI to manage mail, scanning, and document processing. You will sort mail, prepare documents for scanning, and ensure accuracy across multiple systems in a fast-paced environment.

Responsibilities include batch creation, data corrections, and assisting imaging intake windows while delivering reliable support to internal customers. Requires a HS diploma and strong communication skills.

Qualifications

• HS diploma required.
• Excellent written and verbal communication skills required.
• Must be customer focused and display a professional demeanor.
• Strong computer skills: Microsoft Office / Outlook.
• Ability to work in multiple systems and windows simultaneously.
• Very detail oriented and reliable with good attendance.
• Flexible and able to work independently or in a team.
• Able to work in a fast-paced environment.

Responsibilities

• Open and sort mail from multiple vendors.
• Identify transactional vs non-transactional documents for scanning.
• Prepare documents for scanning into the workflow system.
• Ensure documents are in correct order; insert admin sheets as needed.
• Create batch cover sheets and scan documents into the workflow.
• File and maintain documents per client storage requirements.
• Process and return live checks via remote deposit.
• Review electronic documents for accuracy and completeness.
• Compare scanned images to templates and correct data as needed.
• Support the imaging intake window and assist internal customers.

Skills

Excellent written and verbal comms

Customer focused

Very detail oriented

Self-motivated

Work in fast-paced environment

Reliable / good attendance

Flexible

Independent & team worker

Education

HS diploma

Tools

Microsoft Office / Outlook

Job description

Phillips 66 is seeking an in-person Records Clerk in Honolulu, HI to manage mail, scanning, and document processing. You will sort mail, prepare documents for scanning, and ensure accuracy across multiple systems in a fast-paced environment.

Responsibilities include batch creation, data corrections, and assisting imaging intake windows while delivering reliable support to internal customers. Requires a HS diploma and strong communication skills.