IDOC - Technical Records Specialist 3, Legal Assistant - ICIO

State of Idaho; Orofino (ID); Sur place; USD 30 000 - 34 000; Plein temps

Résumé du poste

Idaho Department of Correction (IDOC) in Orofino, Idaho, seeks a Technical Records Specialist 3 – Legal Assistant to ensure access to courts for qualified legal claims. The role supports habeas petitions, direct appeals, and civil rights actions, handling packets, reference materials, notary services, and court filings.

Primary duties include maintaining the Access to Courts Center, managing records, organizing legal books, and assisting with administrative tasks.

Qualifications

• Must be willing to work in a correctional facility.
• Experience with records management systems.
• Experience interpreting laws, rules or policies.
• Experience researching and reviewing legal documents.
• Experience creating business correspondence/documents.

Responsabilités

• Collect Access to Courts Forms from facility lock boxes.
• Enter and respond to Access to Courts Forms in the database.
• Maintain logs for Access to Courts Center services.
• Organize and manage legal books and reference material.
• Distribute qualified legal claim packets and materials.
• Provide Notary Services.
• Provide authorized photocopies for legal filings.
• Process outgoing legal mail/e-filings.
• Review filings for court rules compliance.
• Review packets for laws, regulations, policies compliance.
• Explain filing processes to the courts.
• Travel to NICI to provide Access to Courts services.

Connaissances

Supervisory practices

Records management

Legal document review

Research & analysis

Notary services

Outils

Word processing software

Description du poste

IDOC - Technical Records Specialist 3, Legal Assistant - ICIO - 27654

USA:ID:Orofino | Corrections | Full Time

22.10 - 24.36 USD per hour

Description

State of Idaho Opportunity

Summary:

The mission of the Idaho Department of Correction (IDOC) is to create a model correctional system founded on the belief that people can change. We fulfill this mission by fostering a professional culture that empowers staff, promotes personal responsibility, creates opportunities for success, and strengthens communities. The Idaho Department of Correction (IDOC) is recruiting a Technical Records Specialist 3 – Legal Assistant at the Idaho Correctional Institution (ICIO) in Orofino, Idaho. The incumbent in this position will help ensure all residents have access to the courts for qualified legal claims involving direct appeals from the conviction for which they are incarcerated, habeas petitions, civil rights actions, or conditions of confinement. IDOC facilitates this access by providing qualified legal claims packets, authorized legal reference materials, and other services to support residents’ access to courts in a timely and efficient manner.

This position is primarily based at ICIO in Orofino, Idaho, and included periodic travel to the North Idaho Correctional institution (NICI) to provide Access to Courts services.

Responsibilities:

• Collect Access to Courts Forms from lock boxes within the facility
• Enter and respond to Access to Courts Forms in the assigned database
• Maintain logs specific to services provided at the Access to Courts Center
• Organize, update, and manage legal books in the Access to Courts Center
• Distribute qualified legal claim packets and authorized legal reference material
• Provide Notary Services
• Provide authorized photocopies for legal filings
• Process outgoing legal mail/e-filings
• Review filings to ensure compliance with court filing rules
• Review completed authorized legal claim packets to ensure compliance with laws, regulations, and policies
• Explain processes associated with filing legal documents with the courts
• Manage and Store excess legal materials
• Assist in performing administrative duties as needed
• Travel periodically to NICI to provide Access to Courts services and support related operations as needed.

Minimum Qualifications: Your resume needs to clearly articulate how your skills, education, and experience meet the qualifications below-

• Must be willing to work in a correctional facility.
• Some knowledge of supervisory practices. Typically gained through completion of college coursework or workshops (of at least one day) specifically covering supervisory practices; OR supervisory or team leader experience that formally involved giving work assignments, providing direction to employees, and monitoring/evaluating the work of others. (Such experience on a fill-in basis is non-qualifying unless it occurred for a period equivalent to a minimum of three or more consecutive months.)
• Experience with records management. Typically gained by at least one or more years of work experience using record management systems that included paper records, financial records, or digital records.
• Experience interpreting, applying, or explaining state or federal laws, rules, and policies. Typically gained from at least one year of work experience with responsibility for reviewing documents or actions for compliance with laws, regulations, and/or policies, OR through explaining to others how laws, regulations, or policies apply to specific situations, OR some combination of experience and paralegal studies, or completion of related college level courses.
• Experience researching and reviewing legal documents for compliance with laws and to identify and resolve complex issues (e.g., court orders, contracts, ownership, deeds, trusts, tax returns, subpoena requests). Typically gained by at least one year of experience performing research and analysis of complex or technical material requiring in-depth program knowledge to determine if requirements were met and if they complied with established laws and/or policies. Experience may include relevant college level courses requiring in-depth analysis.
• Experience creating correspondence and documents using word processing software. Typically gained from at least one year of experience preparing a variety of business correspondence/documents.

Desirable Qualifications:

• Strong organization skills and the ability to independently manage competing priorities and deadlines.
• Demonstrated ability to exercise sound judgment, maintain confidentiality, and handle sensitive information.
• Strong written and verbal communication skills, including the ability to communication professionally and in challenging situations.
• Demonstrated ability to work independently while maintaining effective communication and collaboration with supervisor and team members.
• Experience working in a correction, legal, judicial, or other regulated environment.

The State of Idaho offers a robust total compensation and benefits package, including but not limited to:

• One of the top 5 retirement systems in the Nation ( PERSI ) that offers a defined lifetime benefit at retirement
• 2 voluntary supplemental retirement plans including both pre-tax and Roth options
• Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)
• Life insurance for self, spouse, and children

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact [phone] (TTY/TTD: 711), or email [e-mail]

Preference may be given to veterans who qualify under state and federal laws and regulations.