IDDP Administrative Coordinator - Compliance & Scheduling

Lakes Regional; Waxahachie, Northern (TX, KY); Hybrid; USD 19,000 - 27,000; Part time

Job summary

Lakes Regional is seeking an Administrative Assistant to support the IDDP Waiver Program, assisting nursing and staff with documentation, coordinating medical appointments, obtaining physician orders, and maintaining HIPAA-compliant records in the EHR.

The role emphasizes accurate record-keeping, QA, data entry, reporting, and professional communication with nurses, physicians, individuals and families. Part-time, 24 hours/week, schedule to be discussed.

Responsibilities

• Provide administrative support to the IDDP Waiver Program
• Assist nursing staff with preparation, tracking, and completion of quarterly reviews and required documentation
• Coordinate with physician offices and healthcare providers to obtain orders, signatures, and supporting documentation
• Follow up on outstanding medical documentation and communicate updates to nursing and program staff
• Schedule and coordinate transportation for individuals receiving Waiver services to medical appointments
• Maintain tracking systems for appointments, orders, reviews, and other program documentation
• Enter and update individual information in the EHR system accurately and timely
• Maintain organized electronic and paper records with HIPAA compliance and confidentiality
• Review documentation for completeness and notify staff of missing information
• Assist with quality assurance reviews, audits, and regulatory monitoring activities
• Prepare reports, spreadsheets, correspondence, and other program-related documents
• Communicate professionally with nurses, physicians, healthcare offices, individuals and families
• Perform filing, scanning, data entry, and other administrative duties as needed
• Provide additional administrative support to ensure effective operation of IDDP services

Job description

Lakes Regional is seeking an Administrative Assistant to support the IDDP Waiver Program, assisting nursing and staff with documentation, coordinating medical appointments, obtaining physician orders, and maintaining HIPAA-compliant records in the EHR.

The role emphasizes accurate record-keeping, QA, data entry, reporting, and professional communication with nurses, physicians, individuals and families. Part-time, 24 hours/week, schedule to be discussed.