IDDP Administrative Assistant: Compliance & Coordination

Lakes-Regional-Community-Center; Waxahachie (TX); On-site; USD 19,000 - 29,000; Part time

Job summary

Lakes Regional Community Center is seeking an Administrative Assistant to support the IDDP Waiver Program with documentation, scheduling, and records management. You will work with nurses and program staff to maintain HIPAA-compliant files and accurate records in the EHR system.

The role emphasizes coordination of medical appointments, obtaining physician orders, auditing documentation, and producing routine reports while upholding agency policies and external regulatory requirements.

Qualifications

• Experience in healthcare administrative support preferred.
• Strong organizational and communication skills required.
• Knowledge of HIPAA regulations and confidentiality practices.

Responsibilities

• Provide administrative support to the IDDP Waiver Program.
• Assist nursing staff with documentation and quarterly reviews.
• Coordinate with physician offices to obtain orders and documentation.
• Follow up on missing medical documentation and provide updates to staff.
• Schedule and coordinate transportation for waiver recipients as needed.
• Maintain tracking systems for appointments, orders, reviews, and other docs.
• Enter and update client information in the EHR accurately and timely.
• Produce reports, spreadsheets, and other program-related documents.

Skills

Administrative support

HIPAA compliance

Data entry

Scheduling

Record-keeping

Communication

Tools

Electronic Health Records (EHR)

Microsoft Office

Job description

Lakes Regional Community Center is seeking an Administrative Assistant to support the IDDP Waiver Program with documentation, scheduling, and records management. You will work with nurses and program staff to maintain HIPAA-compliant files and accurate records in the EHR system.

The role emphasizes coordination of medical appointments, obtaining physician orders, auditing documentation, and producing routine reports while upholding agency policies and external regulatory requirements.