Hybrid: Transactional Practice Administrative Assistant

Manning Gross & Massenburg LLP; Boston (MA); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Hybrid work environment

Comprehensive benefits

Job summary

MG+M The Law Firm in Boston seeks a Transactional Practice Administrative Assistant to manage client matters and administrative workflows in a fast-paced environment.

The role emphasizes intake, engagement letters, timekeeping, and document management, supporting attorneys across corporate, M&A, and related practices. A hybrid work arrangement is offered with competitive compensation.

Qualifications

• Minimum of 5 years of law firm or professional services experience.
• Proficiency with Microsoft Office Suite, Teams, SharePoint, and document management systems.
• Experience supporting transactional, corporate, M&A, finance, tax, or real estate practices.
• Familiarity with law firm billing, timekeeping, and practice management systems.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Highly organized, detail-oriented, and capable of working independently while maintaining a high level of professionalism and client service.
• Strong problem-solving skills and the ability to anticipate needs and proactively drive matters forward.
• Dependable, professional, and flexible, with excellent attendance and a willingness to assist wherever needed.

Responsibilities

• Coordinate new client and new matter intake, gather information needed for conflict checks, monitor outstanding matter-opening requests and related administrative requirements.
• Prepare engagement letters, coordinate electronic signature processes, track execution status and follow-up regarding outstanding documents.
• Maintain matter status reports and track deadlines, priorities, client requests, and follow-up obligations.
• Monitor pending action items across numerous active matters, coordinate workflow, and help ensure client deliverables move efficiently through the practice
• Support attorney timekeeping, billing, pre-bill review, and assist with identification of missing time entries.
• Perform substantive client-service and billable work, including due diligence, document review, matter management, and other related assignments as appropriate.
• Coordinate client meetings and related logistics.
• Draft routine client correspondence and support attorneys in maintaining a high level of client responsiveness.
• Assist with trust-account administrative processes, including trust deposits and disbursement requests, while following established procedures for wire verification and coordinating supporting documentation.
• Support corporate, entity, and practice-related research projects.
• Prepare status reports, checklists, presentations, and other practice materials.
• Maintain organized electronic records and matter files.

Skills

Microsoft Office Suite

Teams

SharePoint

Document management systems

Tools

Microsoft Office Suite

Teams

SharePoint

Document management systems

Job description

MG+M The Law Firm in Boston seeks a Transactional Practice Administrative Assistant to manage client matters and administrative workflows in a fast-paced environment.

The role emphasizes intake, engagement letters, timekeeping, and document management, supporting attorneys across corporate, M&A, and related practices. A hybrid work arrangement is offered with competitive compensation.