Hybrid Operations Assistant—AI-Driven Support

MG+M The Law Firm; Boston (MA); Hybrid; USD 50,000 - 65,000; Full time

Job summary

MG+M The Law Firm in Boston, MA seeks an Operations Assistant to support day-to-day firm operations in a fast-paced environment. The role emphasizes organization, technology use, and collaboration with multiple teams.

Prior legal experience is not required, and the position offers hybrid work with competitive compensation and a comprehensive benefits package. The successful candidate will manage vendor relations, lease tracking, budgeting input, and office moves while leveraging AI tools to

Qualifications

• Experience in an administrative/operations/support role preferred.
• Ability to learn new systems quickly.
• Experience using AI tools (Microsoft Copilot, ChatGPT, Gemini, or similar).
• Proficiency with Microsoft Office applications (Outlook, Excel, Word, Teams).
• Punctuality and reliable attendance.
• Excellent written and verbal communication.
• Strong organizational skills and ability to manage multiple tasks.

Responsibilities

• Provide day-to-day operational and administrative support to the firm’s Director of Operations.
• Build and maintain lease-tracking spreadsheets consolidating real-estate terms across all national offices.
• Liaise with external vendors as the primary point of contact, coordinate and schedule services, maintain relationships and respond to internal and external requests.
• Collaborate with the Operations and Finance teams to build quarterly and annual firmwide budget forecasts.
• Facilitate extensive office moves, including the acquisition of additional office space, organize contracts, and provide on-site support.
• Maintain inventory of company branded merchandise and coordinate shipments across national offices.
• Utilize AI and technology tools to streamline processes, improve efficiency, and support operational initiatives.

Skills

Organizational skills

Tech savviness

AI proficiency

Communication skills

Customer service

Reliability

Teamwork

Attention to detail

Punctuality

Tools

Microsoft Office

Outlook

Excel

Word

Teams

Copilot

ChatGPT

Gemini

Job description

MG+M The Law Firm in Boston, MA seeks an Operations Assistant to support day-to-day firm operations in a fast-paced environment. The role emphasizes organization, technology use, and collaboration with multiple teams.

Prior legal experience is not required, and the position offers hybrid work with competitive compensation and a comprehensive benefits package. The successful candidate will manage vendor relations, lease tracking, budgeting input, and office moves while leveraging AI tools to