Transactional Practice Coordinator | Law Firm Support

Manning Gross + Massenburg LLP; Boston, Northern (MA, KY); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Health benefits

401(k)

Job summary

MG+M The Law Firm in Boston, MA, is seeking a Transactional Practice Administrative Assistant to support our growing transactional practice group. The role involves coordinating new client intake, engagement letters, matter status, and billing processes, while ensuring timely delivery of client services in a fast-paced environment.

The successful candidate will handle documentation, workflow coordination, and support for timekeeping, pre-bill review, and related tasks, contributing to efficient

Qualifications

• Minimum 5 years of law firm or professional services experience.
• Proficiency with Microsoft Office Suite, Teams, SharePoint, and document management systems.
• Experience supporting transactional, corporate, M&A, finance, tax, or real estate practices.
• Familiarity with law firm billing, timekeeping, and practice management systems.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate new client and new matter intake, gather information for conflict checks and monitor outstanding requests.
• Prepare engagement letters, coordinate electronic signature processes, track execution status and follow-up.
• Maintain matter status reports and track deadlines, priorities, client requests, and follow-up obligations.
• Monitor pending action items across numerous active matters and coordinate workflow.
• Support attorney timekeeping, billing, pre-bill review, and assist with missing time entries.
• Perform substantive client-service and billable work including due diligence, document review, and matter management.
• Coordinate client meetings and related logistics.
• Draft routine client correspondence and support attorneys in client responsiveness.
• Assist with trust-account processes, including trust deposits and disbursement requests.
• Support research projects related to corporate, entity, and practice matters.
• Prepare status reports, checklists, presentations, and other practice materials.
• Maintain organized electronic records and matter files.

Skills

Microsoft Office Suite

Teams

SharePoint

Document management

Time management

Communication

Tools

Microsoft Office

SharePoint

Job description

MG+M The Law Firm in Boston, MA, is seeking a Transactional Practice Administrative Assistant to support our growing transactional practice group. The role involves coordinating new client intake, engagement letters, matter status, and billing processes, while ensuring timely delivery of client services in a fast-paced environment.

The successful candidate will handle documentation, workflow coordination, and support for timekeeping, pre-bill review, and related tasks, contributing to efficient