Hybrid Legal Admin: Transactional Practice Assistant

MG+M The Law Firm; Boston (MA); On-site; USD 75,000 - 90,000; Full time

Job summary

MG+M The Law Firm in Boston, MA is seeking a Transactional Practice Administrative Assistant to support the growing transactional team. This full-time role helps ensure client matters move efficiently, maintains organized administrative processes, and allows attorneys to focus on delivering legal services.

The successful candidate will handle intake, conflict checks, engagement letters, matter status reports, timekeeping support, document review, and scheduling.

Qualifications

• Minimum of 5 years of law firm or professional services experience.
• Proficiency with Microsoft Office Suite, Teams, SharePoint, and document management systems.
• Experience supporting transactional, corporate, M&A, finance, tax, or real estate practices.
• Familiarity with law firm billing, timekeeping, and practice management systems.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Highly organized, detail-oriented, and able to work independently with professionalism and client service.
• Strong problem-solving skills and proactive drive to move matters forward.
• Dependable, professional, and flexible with excellent attendance.

Responsibilities

• Coordinate new client and new matter intake, gather information for conflict checks, monitor outstanding requests.
• Prepare engagement letters, coordinate electronic signatures, track execution and follow-up on documents.
• Maintain matter status reports and track deadlines, priorities, and client requests.
• Monitor pending action items across active matters and coordinate workflow.
• Support attorney timekeeping, billing, pre-bill review, and identify missing time entries.
• Perform substantive client-service and billable work, including due diligence and document review.
• Coordinate client meetings and related logistics.
• Draft routine client correspondence and support attorneys in client responsiveness.
• Assist with trust-account administrative processes, including deposits and disbursements with proper documentation.
• Support corporate, entity, and practice-related research projects.
• Prepare status reports, checklists, presentations, and other practice materials.
• Maintain organized electronic records and matter files.

Skills

Strong organizational skills

Excellent written and verbal komunikat

Education

Five years of law firm or professional services experience

Tools

Microsoft Office Suite

Teams

SharePoint

Document management systems

Job description

MG+M The Law Firm in Boston, MA is seeking a Transactional Practice Administrative Assistant to support the growing transactional team. This full-time role helps ensure client matters move efficiently, maintains organized administrative processes, and allows attorneys to focus on delivering legal services.

The successful candidate will handle intake, conflict checks, engagement letters, matter status reports, timekeeping support, document review, and scheduling.