Hybrid/Remote Practice Assistant - Legal Admin Pro

K&L Gates; Washington (District of Columbia); On-site; USD 79,000 - 120,000; Full time

Benefits offered by this job

Medical/Prescription Drug Coverage (H)

401(k) Retirement Plan

Paid Time Off

Job summary

K&L Gates, a leading global law firm, seeks a detail-oriented Practice Assistant in Washington, DC. You will support attorneys and practice teams with document preparation, filing, invoicing, conflict checks, and client communications in a fast-paced environment.

Responsibilities include maintaining organized electronic and physical files, coordinating travel, and providing back‑up support across practice areas. Strong MS Office, document management, and billing familiarity are essential.

Qualifications

• Excellent client service and a positive attitude.
• Ability to organize, prioritize, and multi-task.
• Maintaining confidentiality on sensitive legal matters.
• Proficiency in Microsoft Office and document management systems.
• Experience with timekeeping, billing, and expense processes.

Responsibilities

• Creating, editing, and proofreading correspondence and legal documents.
• Preparing and coordinating court and other filings (physical and ECF).
• Preparing monthly client invoices and reviewing billing details.
• Assisting with new business intake and conflict checks.
• Maintaining organized electronic and physical filing systems.

Skills

Excellent client service

Positive attitude

Team synergy

Relationship building

Problem solving

Effective communication

Multitasking

Following instructions

Confidentiality

Professional development

Work organization

Experience in similar role

Tools

Microsoft Office Suite

iManage

Forte

Litera Compare

Concur

Basware

Intapp Time

Paperless Proforma

Elite Enterprise

3E

FileTrail

Adobe Acrobat Pro

Metastorm

DocuSign

eFax

PS Ship

Job description

K&L Gates, a leading global law firm, seeks a detail-oriented Practice Assistant in Washington, DC. You will support attorneys and practice teams with document preparation, filing, invoicing, conflict checks, and client communications in a fast-paced environment.

Responsibilities include maintaining organized electronic and physical files, coordinating travel, and providing back‑up support across practice areas. Strong MS Office, document management, and billing familiarity are essential.