Hybrid Senior Executive Assistant & Projects Lead

Aramark Corporation; Phoenix (AZ); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Aramark Corporation in Phoenix is seeking an Executive Project & Administrative Coordinator to support the Destinations senior team across Commercial, Growth, and Performance Excellence functions. Hybrid/Remote work with office presence as needed and limited travel.

The role involves calendar management, relationship management with executives and stakeholders, handling confidential information, supporting special projects, and payroll coordination.

Qualifications

• 3-5 years of Executive Administrative and project coordinator work experience required.
• High School Diploma required. Bachelors degree preferred.
• Technical Proficiency - MS Office Suite experience with proficiency in Excel, PowerPoint, and project management software required.
• Concur software experience preferred. Experience with project management software, e.g. Smartsheet, Monday.com, and Salesforce.
• Effective communication skills; written and verbal.
• Excellent customer service and administrative skills required.
• Ability to develop and maintain a positive working relationship with others.
• Detail oriented, ability to multi-task, prioritize effectively and with strong organizational skills are required.
• Adaptability; adjust to changing priorities and demands
• Education Bachelors Degree or equivalent professional experience required

Responsibilities

• Calendar Management - Scheduling appointments, meetings, and often coordinating with other calendars and stakeholders.
• Relationship Management - Acting as a point of contact for senior executives and building and maintaining relationships with internal and external stakeholders.
• Confidentiality and Discretion - Handling sensitive company information with discretion and maintaining confidentiality at all times.
• Special Projects - Assisting with special projects and initiatives as needed by the senior executives. Content management for internal comms, upon request. Prior visual marketing and/or Canva experience preferred as well as advanced skills in PowerPoint.
• Document Preparation - Creating reports, presentations, and other documents, ensuring accuracy and clarity.
• Expense Report Management upon request. Supporting senor executives with Expense Report submission, ensuring accuracy and timely submission.
• Payroll Support & Management - ensure payroll is approved each cycle. Ensure hours are entered and accurate for employees.

Job description

Aramark Corporation in Phoenix is seeking an Executive Project & Administrative Coordinator to support the Destinations senior team across Commercial, Growth, and Performance Excellence functions. Hybrid/Remote work with office presence as needed and limited travel.

The role involves calendar management, relationship management with executives and stakeholders, handling confidential information, supporting special projects, and payroll coordination.