Administrative Senior Assistant

Aramark; Phoenix (AZ); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Aramark Destinations in Phoenix is seeking an Executive Project & Administrative Coordinator to support the senior team across Commercial, Growth, and Performance Excellence. Hybrid/remote work with on-site presence as needed, typically Monday–Friday hours, and limited travel.

Responsibilities include calendar management, relationship management, confidential handling of information, and supporting special projects, reports, and payroll-related tasks.

Qualifications

• 3–5 years of Executive Administrative and project coordinator work experience required.
• High School Diploma required; Bachelor's degree preferred.
• Proficiency in MS Office, especially Excel and PowerPoint; experience with PM software.
• Excellent written and verbal communication skills.
• Strong customer service and administrative abilities.
• Ability to develop positive relationships and multi-task with strong organization.
• Adaptable to changing priorities and demands.

Responsibilities

• Calendar Management - Scheduling appointments, meetings, and coordinating with calendars and stakeholders.
• Relationship Management - Point of contact for senior executives and internal/external partners.
• Confidentiality and Discretion - Handling sensitive information with discretion.
• Special Projects - Supporting executives, internal comms content, and PM tasks; Canva/visuals experience preferred.
• Document Preparation - Creating reports, presentations, and other documents.
• Expense Report Management - Supporting expense submissions and approvals.
• Payroll Support & Management – assist with payroll cycles and accurate hours.

Skills

Communication

Relationship-building

Multitasking

Adaptability

Education

Bachelor's degree

High School Diploma

Tools

MS Office Suite

Excel

PowerPoint

Concur

Smartsheet

Monday.com

Salesforce

Job description

The Executive Project & Administrative Coordinator is responsible for various duties and project management tasks in support of the Aramark Destinations senior team, specifically the Commercial, Growth, and Performance Excellence functions. Hybrid/Remote – Working from the Aramark Destinations Phoenix office as needed. Typically, Monday-Friday office hours. Limited travel.

Job Responsibilities

• Calendar Management - Scheduling appointments, meetings, and often coordinating with other calendars and stakeholders.
• Relationship Management - Acting as a point of contact for senior executives and building and maintaining relationships with internal and external stakeholders.
• Confidentiality and Discretion - Handling sensitive company information with discretion and maintaining confidentiality at all times.
• Special Projects - Assisting with special projects and initiatives as needed by the senior executives. Content management for internal comms, upon request. Prior visual marketing and/or Canva experience preferred as well as advanced skills in PowerPoint. Knowledge and experience in managing profile content across multiple digital channels preferred.
• Document Preparation - Creating reports, presentations, and other documents, ensuring accuracy and clarity.
• Expense Report Management upon request. Supporting senor executives with Expense Report submission, ensuring accuracy and timely submission.
• Payroll Support & Management – ensure payroll is approved each cycle. Ensure hours are entered and accurate for employees.

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. To meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

• 3-5 years of Executive Administrative and project coordinator work experience required.
• High School Diploma required. Bachelors degree preferred.
• Technical Proficiency - MS Office Suite experience with proficiency in Excel, PowerPoint, and project management software required. Concur software experience preferred. Experience with project management software , i.e Smartsheet, Monday.com, and Salesforce
• Effective communication skills; written and verbal.
• Excellent customer service and administrative skills required.
• Ability to develop and maintain a positive working relationship with others.
• Detail oriented, ability to multi-task, prioritize effectively and with strong organizational skills are required.
• Adaptability; adjust to changing priorities and demands

Education

Bachelors Degree or equivalent professional experience required

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing -a new challenge, a sense of belonging, or just a great place to work -our focus is helping you reach your full potential. Learn more about working here athttp://www.aramarkcareers.com or connect with us onFacebook ,Instagram andTwitter .