Executive Admin & Projects Coordinator (Hybrid)

Aramark; Phoenix (AZ); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Aramark Destinations in Phoenix is seeking an Executive Project & Administrative Coordinator to support the senior team across Commercial, Growth, and Performance Excellence. Hybrid/remote work with on-site presence as needed, typically Monday–Friday hours, and limited travel.

Responsibilities include calendar management, relationship management, confidential handling of information, and supporting special projects, reports, and payroll-related tasks.

Qualifications

• 3–5 years of Executive Administrative and project coordinator work experience required.
• High School Diploma required; Bachelor's degree preferred.
• Proficiency in MS Office, especially Excel and PowerPoint; experience with PM software.
• Excellent written and verbal communication skills.
• Strong customer service and administrative abilities.
• Ability to develop positive relationships and multi-task with strong organization.
• Adaptable to changing priorities and demands.

Responsibilities

• Calendar Management - Scheduling appointments, meetings, and coordinating with calendars and stakeholders.
• Relationship Management - Point of contact for senior executives and internal/external partners.
• Confidentiality and Discretion - Handling sensitive information with discretion.
• Special Projects - Supporting executives, internal comms content, and PM tasks; Canva/visuals experience preferred.
• Document Preparation - Creating reports, presentations, and other documents.
• Expense Report Management - Supporting expense submissions and approvals.
• Payroll Support & Management – assist with payroll cycles and accurate hours.

Skills

Communication

Relationship-building

Multitasking

Adaptability

Education

Bachelor's degree

High School Diploma

Tools

MS Office Suite

Excel

PowerPoint

Concur

Smartsheet

Monday.com

Salesforce

Job description

Aramark Destinations in Phoenix is seeking an Executive Project & Administrative Coordinator to support the senior team across Commercial, Growth, and Performance Excellence. Hybrid/remote work with on-site presence as needed, typically Monday–Friday hours, and limited travel.

Responsibilities include calendar management, relationship management, confidential handling of information, and supporting special projects, reports, and payroll-related tasks.