Hybrid: Senior Executive Assistant & Project Strategist

Ultipro; Chicago (IL); Hybrid; USD 60,000 - 65,000; Full time

Job summary

Moody Bible Institute is seeking an Executive Assistant & Project Coordinator to serve as a trusted partner to our Chief Marketing and Enrollment Officer (CMEO). This is an opportunity for an experienced executive support professional who enjoys working closely with senior leadership while also coordinating projects, strengthening processes, and helping a dynamic department operate at its best.

Reporting in support of the CMEO, the Executive Assistant & Project Coordinator provides executive,

Qualifications

• At least 5 years of progressively responsible experience in executive support, office administration, project management, or a closely related field.
• Demonstrated success managing a complex executive calendar, competing priorities, sensitive and confidential matters, and cross‑functional projects with minimal supervision.
• Excellent written and verbal communication skills.

Responsibilities

• Own and proactively manage the CMEO’s daily calendar, strategically balancing priorities, meetings, preparation time, travel, deadlines, and changing business needs.
• Coordinate internal and external meetings, including scheduling, agendas, materials, virtual or in‑person logistics, hospitality, minutes when needed, and follow-up on decisions and action items.
• Plan and coordinate department‑wide meetings, leadership offsites, and other key events, including communications, logistics, materials, and budgets.
• Serve as an integrator for EOS Level 10 (L10) meetings, helping maintain structure, accountability, and visibility to priorities.
• Coordinate select Marketing and Enrollment projects, helping organize timelines, stakeholders, deliverables, communication, and follow‑through.

Skills

Executive support

Office administration

Project management

Communication

Outlook/Office tools

Education

Bachelor’s degree or equivalent combination of education and relevant professional experience

Job description

Moody Bible Institute is seeking an Executive Assistant & Project Coordinator to serve as a trusted partner to our Chief Marketing and Enrollment Officer (CMEO). This is an opportunity for an experienced executive support professional who enjoys working closely with senior leadership while also coordinating projects, strengthening processes, and helping a dynamic department operate at its best.

Reporting in support of the CMEO, the Executive Assistant & Project Coordinator provides executive,