Administrative Assistant: Scheduling & Research Support

Yale University; New Haven (CT); On-site; USD 58,000 - 61,000; Full time

Job summary

Yale University in New Haven is seeking an Administrative Assistant to provide comprehensive support to the department and ensure smooth daily operations for students, staff, and faculty.

The role involves greeting participants, coordinating study visits, managing questionnaires, maintaining records, and handling calls. Candidates should have strong communication, organizational skills, and proficiency with Word/Excel/PowerPoint.

Qualifications

• Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.

Responsibilities

• Greets participants and their study partner in a busy research unit.
• Assists researchers setting up and starting study visits.
• Assists participants and their study partner with the completion of questionnaires.
• Schedules study visits and other study procedures in coordination with research assistants.
• Resolves scheduling conflicts.
• Provide administrative support to researchers. Answers and screens telephone calls.
• Provides assistance to caller or refers to appropriate individual.
• Reviews outgoing material for completeness, attachments, dates and signatures.
• Composes general correspondence and written material.
• Gathers, compiles and records data.
• Maintains excel spreadsheets.
• Maintains filing systems.
• Sorts screens and distributes mail, deliveries and faxes.
• Orders and maintains inventory of supplies.
• Performs additional functions incidental to office activities.

Skills

Interpersonal skills

Communication skills

Microsoft Word

Microsoft Excel

PowerPoint

Attention to detail

Time management

Multi-tasking

Education

High school diploma

Associate's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Web-based applications

Job description

Yale University in New Haven is seeking an Administrative Assistant to provide comprehensive support to the department and ensure smooth daily operations for students, staff, and faculty.

The role involves greeting participants, coordinating study visits, managing questionnaires, maintaining records, and handling calls. Candidates should have strong communication, organizational skills, and proficiency with Word/Excel/PowerPoint.